Lead Parts Coordinator

1-800-FLOWERS.COM, INC.; Medford (OR); On-site; USD 65,000 - 85,000; Full time

Job summary

1-800-FLOWERS.COM, INC. seeks a Lead Parts Coordinator to oversee MRO/Automotive parts in a manufacturing setting. You will manage inventory, coordinate with maintenance teams, and ensure accurate kit assembly for PM and repair work.

The role requires strong CMMS knowledge, 5S-compliant storage, parts procurement, invoicing accuracy, and staff guidance to keep the parts room organized and downtime to a minimum.

Qualifications

• Strong inventory management experience in MRO/Automotive environments.
• Proven track record coordinating with maintenance, planning and engineering teams.

Responsibilities

• Maintain accurate inventory of MRO/Automotive parts and supplies.
• Use CMMS to track usage, issue purchase requisitions, receive materials, and manage reorder levels.
• Build and issue complete part kits for PM and repair work orders.
• Coordinate with technicians, planners and engineering staff to verify part availability.
• Direct and coordinate daily activities of inventory support staff to meet deadlines.
• Ensure 5S-compliant, clean and organized parts storage and accurate inventory records.

Skills

Inventory control

CMMS

Parts kitting

Leadership

Cross-functional coordination

Tools

CMMS

Job description

The Lead Parts Coordinator is a specialized support role responsible for the accurate management, organization, and distribution of maintenance, repair, and operating (MRO/Automotive) spare parts within a manufacturing environment. This position requires strong working knowledge of inventory control, computerized maintenance management systems (CMMS), part kitting processes, and mechanical and electrical components used in industrial equipment. The role ensures that maintenance technicians receive complete and accurate parts kits for preventive and corrective work, that inventory levels are properly maintained, and that parts procurement and storage activities support efficient plant operations and minimal production downtime. In addition, the Lead Parts Coordinator provides daily guidance and coordination for inventory support personnel, ensuring the parts room remains clean, compliant, and well organized while maintaining accurate inventory records and efficient material flow.

Major responsibilities of the position are listed below. Other duties, assignments and projects may be assigned at the discretion of management. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Maintain accurate inventory of maintenance, repair, and operating (MRO/Automotive) parts and supplies.
• Use the CMMS to track parts usage, maintain inventory accuracy, create purchase requisitions, receive materials, and manage reorder levels.
• Build and issue complete part kits for planned preventive maintenance (PM) tasks and corrective repair work orders.
• Coordinate with maintenance technicians, planners, and engineering staff to identify required parts and verify their availability.
• Manage part ordering, receiving, stocking, issuing, and distribution processes to minimize downtime.
• Direct and coordinate daily activities of the Plant Engineering Inventory Specialist and Parts Courier to ensure timely and accurate completion of tasks.
• Maintain a clean, safe, labeled, and efficient parts storage area consistent with 5S and inventory control best practices.
• Interface with vendors to obtain quotes, coordinate deliveries, process returns, and support warranty claims.
• Accurately code and process invoices and credit card transactions to ensure proper cost allocation and timely payment.
• Monitor and report on inventory levels, parts usage trends, supplier performance, and inventory valuation.
• Support continuous improvement initiatives to enhance parts management processes, CMMS accuracy, and kitting effectiveness.
• Assist with audits, cycle counts, and compliance with company inventory control procedures.
• Perform other job duties as assigned.