Medical Support Assistant (Advanced)

U.S. Department of Veterans Affairs; Amarillo (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

U.S. Department of Veterans Affairs in Amarillo, TX is seeking a Medical Support Assistant (Advanced) to provide expert administrative support within a PACT framework.

The role emphasizes front-line patient contact, appointment coordination, and liaison duties across clinical and ancillary teams to ensure smooth patient flow. The incumbent will schedule, confirm, and adjust appointments, greet patients, relay messages, and assist with provider orders while maintaining accurate demographics and

Qualifications

• High school diploma or GED or equivalent must be met.
• Experience supporting clinical staff and coordinating care in outpatient settings.
• Proficient in scheduling, patient check-in/out, and using patient information systems.

Responsibilities

• Schedule and manage patient appointments across clinics in the PACT model.
• Answer phones, greet patients, relay messages, and coordinate with clinical staff.
• Verify demographics and insurance information and ensure readiness for visits.

Skills

Interdisciplinary coordination

Scheduling patient appointments

Patient communication

Education

High school diploma or GED

Tools

Electronic medical records

VA scheduling systems

Job description

Summary

The Medical Support Assistant (Advanced) is a highly specialized position and performs multiple duties. The incumbent may serve as a Clerk in the VHA Patient Aligned Care Team (PACT). The incumbent will act in the capacity of liaison/expeditor between patients and clinical staff - as well as specialty staff and ancillary services.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/27/2026.

Basic Requirements

• Citizenship: Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.
• 7407(a)
• Experience
• None
• Education
• High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education
• Licensure/Certification/Registration
• None
• Foreign Education
• To be creditable - education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials
• English Language Proficiency
• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f)
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Grade Determinations: Medical Support Assistant (Advanced) - GS-06: Experience
• One year of creditable experience equivalent to the next lower grade (GS-5)
• Experience includes duties related to the delivery of health care services in an inpatient or outpatient setting
• Advises clinical staff on current administrative processes
• The MSA is responsible for answering phones - greeting patients - relaying messages to appropriate staff inside or outside of the unit - and scheduling appointments - including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines
• Assignments at this level include - but are not limited to: scheduling - canceling - re-scheduling patient appointments and/or consults
• entering no-show information
• monitoring appointment requests from multiple electronic sources
• participating in huddles with other MSAs and/or clinic staff to determine the daily needs of the clinic - monitoring both inpatient and outpatient appointments in areas of responsibility
• verifying and updating demographics and insurance information when patients check-in for appointments
• Coordinates administrative functions relating to emergency and non-emergency transfers to other VA facilities or private hospitals and determines appointment type based on the patient's eligibility status (i.e. - TRICARE - sharing agreements - collaterals - research patient - VA employee - etc.)
• Knowledge - Skills - and Abilities (KSAs)
• In addition to the experience above - the candidate must demonstrate the following KSAs: Advanced knowledge of the technical health care process (including - but not limited to - scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• Assignment
• For all assignments above the FPL - the higher-level duties must be of significant scope - administrative independence - complexity - and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time
• At the advanced level - the Medical Support Assistant (Advanced) (AMSA) performs difficult and responsible specialized and expert administrative patient support while working collaboratively in an interdisciplinary coordinated care delivery model
• Work involves specialized administrative judgment and the flexible use of a wide range of clinical flow processes relating to access to care across multiple clinics - specialties - and/or care in the community resources
• Recommend changes to existing clinic procedures based on current administrative guidelines
• Expertise in utilizing numerous advanced patient systems in support of multiple clinics involved in an interdisciplinary coordinated care delivery model
• Coordinates with the patient care team to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics - and makes adjustments as necessary
• MSAs at this level develop and/or maintain effective and efficient communication with the patient - interdisciplinary coordinated care delivery model teams - VA medical centers - and other agencies (e.g. - assist with communications during the inpatient to outpatient discharge
• communicate with non-VA medical facilities
• prepare correspondence to notify patients of normal lab results
• manage a system for follow-up care such as consults - tests - etc.)
• Other assignments at this level include - but are not limited to: processes incoming patient secure messaging through MyHealthyVet and coordinates with care team as appropriate
• participates in team huddles and team meetings to manage - plan - problem solve - and follow-up with patient care by sharing information and collaborating with the interdisciplinary team
• setting priorities and deadlines - adjusting the flow and sequencing of the work to meet team and patient needs
• identifies incomplete encounters and communicates findings to providers
• as needed
• assists the team to reinforce the plan of care and self-help solutions
• enters appropriate information into the electronic record
• monitors pre-appointment information and/or requirements to assure readiness for patient visit/procedure
• manages patient systems to verify and validate accuracy and resolve issues
• evaluates patient information and clinic schedule lists to determine whether the patient requires an immediate appointment
• informs team members about shared patients (i.e. - those who receive their care at multiple VA centers or those who receive care in the community)
• Preferred Experience: 1 year experience working in a clinical environment coordinating clinic schedules for providers (e.g
• Medical doctors - nurse practitioners - physician assistants - psychologists/psychiatrists)
• 1 year experience scheduling patients in a medical appointment software in an interdisciplinary coordinated care delivery model
• 1 year experience with medical terminology in an interdisciplinary coordinated care delivery model
• 1 year experience managing patient communications in an interdisciplinary coordinated care delivery model (e.g
• telephone and/or email)
• 1 year experience with documenting appropriate information into an electronic medical record
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is GS-6.

Duties

• Functions of the Medical Support Assistant (Advanced) include: The Advanced MSA works collaboratively in an interdisciplinary coordinated care delivery model in PACT - where the PACT model is used and may be required to serve on more than one team
• As front-line contact with patients and staff - the incumbent sets the tone for perception concerning quality of healthcare services at the VA
• He/she is responsible for the proper and timely treatment of patients and maintains appointment schedules for one or more outpatient clinics
• Schedules appointments in accordance with current established VA/VHA Directives - Handbooks - policies - and procedures
• Scheduling instruction conflicts that cannot be appropriately resolved within teamlet must be elevated to the MSA's supervisor
• Supports patient safety standards using the correct Veterans Affairs identification of all patients through the use of two forms of identification - name and full Social Security Number
• Explains the VA's mandate to collect insurance information for veterans - their families - and other eligible patients
• Promotes veteran registration for and utilization of My HealtheVet (MHV)
• The incumbent fully participates in the daily teamlet huddles and weekly team meetings to manage and plan patient care
• setting priorities and deadlines - adjusting the patient/workflow and sequencing of the work to meet team and patient needs
• Work Schedule: Monday - Friday - 8:00am - 4:30pm Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 55956F Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized