Lead, Medical Assistant (3196)

US Heart and Vascular; Franklin (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

US Heart and Vascular is seeking a Lead Medical Assistant to oversee staff and provide direct patient care in Wichita, KS. The role is full-time, day shift, with up to 50% travel.

You will coordinate patient appointments, maintain records with HIPAA compliance, perform EKGs, assist physicians, and supervise MA colleagues across locations.

Qualifications

• Proven work experience as a Medical Assistant
• Experience in managing and/or leading a team
• Knowledge of medical regulations and medical office procedures
• Familiarity with healthcare systems, databases, and applications
• Excellent communication and leadership skills
• Ability to work under pressure and multi-task
• High school diploma or Texas accredited GED with 1 year of Medical Assistant experience, or recent graduation from an accredited Medical Assistant training program with completion of externship
• Must have experience in administration of EKGs
• Cardiology practice experience preferred

Responsibilities

• Coordinating and supervising activities of medical assistant staff
• Providing direct patient care, including taking vital signs
• Scheduling and coordinating patient appointments
• Maintaining patient records and ensuring compliance with HIPAA regulations
• Training and mentoring new medical assistants
• Assisting physicians and nurses during examinations and procedures
• Ordering medical supplies and equipment
• Conducting performance evaluations and managing staff schedules
• Handling patient inquiries and complaints
• Ensuring adherence to safety and cleanliness standards in the facility
• Performing administrative tasks, such as billing and coding for patient insurance
• Preps patient charts for next day clinic
• Reviews testing appointments to confirm orders for imaging and uses ICD codes
• Verifies and inputs patient medications into EMR
• Access hospital EMRs as needed
• Provides H&P and labs to ASC team 2 days in advance of case
• Fill out surgery patient sheet to flag ASC cases
• Call no show patients to reschedule
• Runs missed appointment query weekly
• Responsible for EKG with correct orders and physician
• Assists physicians with patient exams
• Operates EKG, treadmill, and other equipment for diagnostic tests
• Maintains cleanliness and supplies in exam rooms
• Takes pharmacy calls and processes refills
• Inventories medical supplies
• Receives and returns portal messages in the EMR
• Return patient calls within 24 hours
• Add follow up documentation in clinical notes
• Schedules follow up visits during clinic
• Reviews testing instructions with patients at checkout
• Maintains CPR and MA certification and responds to emergencies
• May handle insurance precertification and prior authorization

Skills

Leadership

Communication

Multi-tasking

Attention to detail

HIPAA compliance

Education

High School Diploma or GED

Medical Assistant externship

Tools

EKG

EMR systems

Billing/Coding software

Job description

Lead, Medical Assistant (3196)

Heartland - Webb Main - Wichita, KS 67226; Heartland - Derby - Derby, KS 67037; Heartland - Newton - Newton, KS 67114

Overview

• Position Type: Full Time
• Job Shift: Day
• Education Level: High School Diploma/GED
• Travel Percentage: Up to 50%
• Category: Other Positions

Description

Responsibilities:

• Coordinating and supervising activities of medical assistant staff
• Providing direct patient care, including taking vital signs
• Scheduling and coordinating patient appointments
• Maintaining patient records and ensuring compliance with HIPAA regulations
• Training and mentoring new medical assistants
• Assisting physicians and nurses during examinations and procedures
• Ordering medical supplies and equipment
• Conducting performance evaluations and managing staff schedules
• Handling patient inquiries and complaints
• Ensuring adherence to safety and cleanliness standards in the facility
• Performing administrative tasks, such as billing and coding for patient insurance
• Preps patient charts for next day clinic
• Reviews testing appointments to confirm there are orders for imaging; if order is missing, submit order with billable diagnosis codes utilizing ICD master list.
• Verifies and inputs patient medications into EMR. Making changes and additions as needed to the medication list.
• Access hospital EMRs as needed.
• Provides H&P and labs to ASC team at least 2 days in advance of case
• Fill out surgery patient sheet to flag cases for ASC.
• Call no show patients to reschedule them.
• Runs "missed appointment" query to identify patients that need to be rescheduled on a weekly basis.
• Responsible for EKG. Entering orders with correct physician and diagnosis. Accurate lead placement. (Proficiency Required). Charging equipment after each clinic. Notify the clinical manager if equipment is malfunctioning.
• Assists physicians with patient exams as needed.
• Operates electrocardiograph (EKG), treadmill, and other equipment to administer routine diagnostic test
• Maintains cleanliness and supplies in patient exam rooms.
• Takes pharmacy phone calls, reviews charts, and calls in prescription refills.
• Inventories medical supplies and materials
• Receives and returns portal messages in the EMR.
• Return patient calls/tasks, even if only to acknowledge receipt of the voicemail, and that an answer is being sought. Return calls within 24 hours.
• Add follow up documentation in clinical notes when task is completed (ie. Called patient to deliver results, scheduled follow up, etc).
• Schedules patients follow up visits during clinic appt.
• Thoroughly reviews testing instructions with patients at check out.
• Maintains current CPR and Medical Assistant certification. Responds to emergencies in the waiting, clinic or testing areas.
• May also be responsible for insurance precertification, prior authorization (until fully transition to the billing team).
• May be required to move between locations as needed.
• Performs other duties as required.

Requirements:

• Proven work experience as a Medical Assistant
• Experience in managing and/or leading a team
• Knowledge of medical regulations and medical office procedures
• Familiarity with healthcare systems, databases, and applications
• Excellent communication and leadership skills
• Ability to work under pressure and multi-task
• High school diploma or Texas accredited GED with 1 year of Medical Assistant experience, or recent graduation from an accredited Medical Assistant training program with completion of program externship.
• Must have experience in administration of EKGs.
• Cardiology practice experience preferred.

About Wichita, KS:

Wichita is affordable, with a strong job market in aerospace, healthcare, and manufacturing. The cost of living is low, making homeownership easier. It has a growing arts scene, great schools, and plenty of parks. With urban perks and small-town charm, Wichita is a great place to live.