Lead, Medical Assistant (3196)

US Heart & Vascular; Wichita (KS); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits package

Monday-Friday schedule

CME allowance

Job summary

US Heart & Vascular is seeking a full-time Lead Medical Assistant to join Heartland Cardiology in Wichita, KS. The role involves supervising MA staff, direct patient care, appointment scheduling, and HIPAA compliance within a busy cardiology practice.

Candidates should have a High School Diploma or GED with MA training and leadership experience. The position offers a comprehensive benefits package and a Monday–Friday schedule, with up to 50% travel as needed.

Qualifications

• Must have proven work experience as a Medical Assistant.
• Experience in managing and/or leading a team is preferred.
• Knowledge of medical regulations and medical office procedures.
• Familiarity with healthcare systems, databases, and applications.

Responsibilities

• Coordinating and supervising activities of medical assistant staff.
• Providing direct patient care, including taking vital signs.
• Scheduling and coordinating patient appointments.
• Maintaining patient records and ensuring HIPAA compliance.
• Training and mentoring new medical assistants.
• Assisting physicians and nurses during examinations and procedures.
• Ordering medical supplies and equipment.
• Managing staff schedules and conducting performance evaluations.

Skills

Leadership

Patient care

Communication

HIPAA compliance

Education

High School Diploma or GED

Medical Assistant training program with externship

Tools

EMR systems

Billing software

Job description

Job Details

Job Location: Heartland - Webb Main - Wichita, KS 67226 Position Type: Full Time Education Level: High School Diploma/GED Travel Percentage: Up to 50% Job Shift: Day Job Category: Other Positions US Heart and Vascular is in need of a full time Lead Medical Assistant to join our team at Heartland Cardiology in Wichita, KS

Responsibilities:

• Coordinating and supervising activities of medical assistant staff


• Providing direct patient care, including taking vital signs


• Scheduling and coordinating patient appointments


• Maintaining patient records and ensuring compliance with HIPAA regulations


• Training and mentoring new medical assistants


• Assisting physicians and nurses during examinations and procedures


• Ordering medical supplies and equipment


• Conducting performance evaluations and managing staff schedules


• Handling patient inquiries and complaint


• Performing administrative tasks, such as billing and coding for patient insurance


• Preps patient charts for next day clinic


• Reviews testing appointments to confirm there are orders for imaging; if order is missing, submit order with billable diagnosis codes utilizing ICD master list.


• Verifies and inputs patient medications into EMR. Making changes and additions as needed to the medication list.


• Access hospital EMRs as needed.


• Provides H&P and labs to ASC team at least 2 days in advance of case


• Fill out surgery patient sheet to flag cases for ASC.


• Call no show patients to reschedule them.


• Runs “missed appointment” query to identify patients that need to be rescheduled on a weekly basis.


• Responsible for EKG. Entering orders with correct physician and diagnosis. Accurate lead placement. (Proficiency Required). Charging equipment after each clinic. Notify the clinical manager if equipment is malfunctioning.


• Assists physicians with patient exams as needed.


• Operates electrocardiograph (EKG), treadmill, and other equipment to administer routine diagnostic tes


• Takes pharmacy phone calls, reviews charts, and calls in prescription refills.


• Inventories medical supplies and materials


• Receives and returns portal messages in the EMR.


• Return patient calls/tasks, even if only to acknowledge receipt of the voicemail, and that an answer is being sought. Return calls within 24 hours.


• Add follow up documentation in clinical notes when task is completed (ie. Called patient to deliver results, scheduled follow up, etc).


• Schedules patients follow up visits during clinic appt.


• Thoroughly reviews testing instructions with patients at check out.


• Maintains current CPR and Medical Assistant certification. Responds to emergencies in the waiting, clinic or testing areas.


• May also be responsible for insurance precertification, prior authorization (until fully transition to the billing team).


• May be required to move between locations as needed.


• Performs other duties as required.

Requirements:

• Proven work experience as a Medical Assistant


• Experience in managing and/or leading a team


• Knowledge of medical regulations and medical office procedures


• Familiarity with healthcare systems, databases, and applications


• Excellent communication and leadership skills


• Ability to work under pressure and multi-task


• High school diploma or Texas accredited GED with 1 year of Medical Assistant experience, or recent graduation from an accredited Medical Assistant training program with completion of program externship.


• Must have experience in administration of EKGs.


• Cardiology practice experience preferred.

Why Choose Us?

• Comprehensive benefits package


• Monday-Friday schedule


• CME allowance

About Wichita, KS:

Wichita is affordable, with a strong job market in aerospace, healthcare, and manufacturing. The cost of living is low, making homeownership easier. It has a growing arts scene, great schools, and plenty of parks. With urban perks and small-town charm, Wichita is a great place to live.