Lead Instructional Assistant-Extended Day Program #29-27

Newport--mesa-Unified-School-District; Costa Mesa (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Bilingual stipend

Job summary

Newport-Mesa Unified School District is seeking an organized coordinator for its Extended Day Program. The role involves overseeing operations at multiple sites, ensuring safe and engaging activities, coordinating staff, and communicating with families and school leadership.

The position requires high school graduation and two years of relevant experience, along with a California driver’s license and current First Aid/CPR certification. Flexible, school-based schedule with rotation across sites.

Qualifications

• Education and experience: Any combination equivalent to graduation from high school and two years' experience working with children in an educational, recreational or child care setting.
• Licenses and other requirements: Valid California driver’s license.
• First Aid/CPR certification must be valid.

Responsibilities

• Oversee and coordinate Extended Day Program operations at multiple sites; liaise between site staff, Director/Coordinator and principals.
• Monitor programs to ensure compliance with policies; implement approved academic and enrichment activities.
• Train and supervise staff; assist in staff selection, scheduling and timecard review.
• Communicate with parents, administrators and outside agencies to share information and resolve issues.
• Assist in collecting and maintaining screening and assessment data; prepare records and correspondence.

Job description

THE VACANCY:

This recruitment is open and promotional, which means that all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There are currently three vacancies:

• There are two vacancies located at College Park and Rea Elementary (working 6 hours per day, 5 days per week, 10 months per year). The hours for this position are 12:30 p.m. to 6:30 p.m., Monday through Friday.
• One vacancy at Victoria Elementary (working 8 hours per day, 5 days per week, 10 months per year). The hours for this position are 10:00 a.m. to 6:30 p.m., Monday through Friday.

NOTE:

The ability to speak Spanish is required for some locations. A bilingual proficiency exam is part of the examination process for those candidates who selected an interest in testing for this particular skill. A 2.5% bilingual stipend would be added to the base pay at time of hire, where needed.

An eligibility list for this classification (with or without the bilingual skill) will be established for successful candidates which will be used to fill open positions during the life of the list.

BASIC FUNCTION:

Under the direction of an assigned Administrator, oversee and provide guidance in the coordination of Extended Day Program operations at assigned sites; assist with approved academic and enrichment class activities; provide a safe and nurturing environment for student achievement; train, support and provide guidance to Extended Day Program personnel; and related work as required.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school and two years' experience working with children in an educational, recreational or child care setting.

LICENSES AND OTHER REQUIREMENTS:

• Valid California driver’s license.
• Valid First Aid/CPR certification.

THE EXAMINATION:

• Supplemental Questions: Qualifying
• Written/Oral Translation (English/Spanish): Qualifying where needed
• Written Examination (NCLB Testing): 50%
• Qualifications Appraisal Interview: 50%

The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.

An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.

Examinations and interviewing for creating the eligible list will be conducted virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.

The virtual written examination is tentatively scheduled for the week of November 16th. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for week of November 30th. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.

Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

REPRESENTATIVE DUTIES:

• Oversee and provide guidance to assigned staff in the coordination of Extended Day Program operations at multiple assigned sites; serve as liaison between extended day site staff, the Director and/or Coordinator and Site Principal; prepare, organize and maintain site instructional materials to support staff and promote students learning.
• Monitor and coordinate extended day programs at assigned sites; assure compliance with Program policies and procedures; implement approved academic and enrichment activities for students.
• Train and provide work direction to assigned personnel; provide input and assistance in the selection and evaluation of new staff; prepare work schedules for assigned staff; adjust staff schedules as needed; review assigned staff time cards and report tardiness to program director.
• Communicate with parents, administrators, principals, personnel and outside agencies to exchange information and resolve issues or concerns.
• Perform instructional assistant duties in the absence of assigned staff.
• Assist in the collection, preparation and maintenance of screening and assessment data.
• Prepare and maintain a variety of records, logs, reports, notes and files; compose email correspondence independently.
• Assist in managing budget at assigned site; inventory and order supplies for assigned sites; submit purchase orders and receipt reimbursements to administration.
• Monitor and manage extended day program attendance database; review attendance sheets for accuracy.
• Support and ensure timely pick up of all students at assigned sites and assist staff with resolving issues of students left after center closes.
• Monitor students in program activities and perform recess supervision guiding students into safe play activities.
• Assist students to develop communication skills and serve as an appropriate language model.
• Perform routine first aid and seek assistance for non-routine illnesses or injuries; assure the health and safety of students by following health and safety practices and procedures.
• Participate in staff meetings and attend in-services as required.
• Maintain classroom in a safe, sanitary and orderly condition.
• Operate a variety of audio-visual, office and instructional equipment.
• Drive a vehicle to conduct work and to travel to assigned school sites.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

• Child development strategies.
• District and site policies, procedures and regulations.
• After school program curriculum and lesson planning.
• Basic instructional methods and techniques.
• Classroom procedures and appropriate student conduct.
• Student supervision principles and practices.
• Student behavior management techniques
• Goals and objectives of assigned program.
• Basic record keeping and budgeting techniques.
• Basic math concepts and applications.
• Health and safety regulations.
• Operation of standard office equipment, including a computer and appropriate software.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Nutrition needs for students.

• Read, interpret, apply and explain rules, regulations, policies and procedures applicable to child care.
• Assist with instruction and related activities in a classroom or assigned outdoor environment.
• Prepare a variety of instructional support materials.
• Reinforce instruction to individual or small groups of students.
• Compile data and prepare records.
• Maintain records and files.
• Understand and follow oral directions.
• Operate a variety of standard office equipment, including a computer and appropriate software. Perform clerical duties related to classroom activities.
• Monitor and evaluate student progress.
• Organize and disperse instructional materials.
• Lead, encourage and support assigned extended day program staff.
• Work independently.
• Establish and maintain cooperative and effective working relationships with others.
• Communicate effectively both orally and in writing.
• Monitor, observe and report student behavior and progress according to approved policies and procedures.
• Attend meetings and in-services as required.

WORKING CONDITIONS:

• Office, classroom and playground settings.
• Drive a vehicle to conduct work at multiple assigned sites.

• Sitting or standing for extended periods of time.
• Driving to assigned sites.
• Bending at the waist, kneeling, crawling, or crouching to assist students.
• Hearing and speaking to exchange information.
• Seeing to monitor students.
• Dexterity of hands and fingers to operate standard classroom equipment.

Ewing Consulting, Inc. January 2022