Lead Immunization Coordinator (70042)

VARIETY CARE INC; Oklahoma City (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Variety Care is seeking a Lead Immunization Coordinator in Oklahoma City to oversee vaccine inventory and administration across clinics. You will monitor orders, document in EMR, and ensure accurate OSIIS data transfers under the Immunization Manager.

Requirements include a high school diploma or GED and four years in immunization coordination or medical assisting, with CPR certification and bilingual abilities preferred. This role supports QA and staff training in a fast-paced clinic setting.

Qualifications

• High school diploma or GED required.
• Four years of experience as Medical Assistant or Immunization Coordinator.
• Experience administering immunizations.
• Experience ordering, receiving and managing vaccine stock.
• Ability to train and precept immunization staff.

Responsibilities

• Greet patients and escort to pre-exam information area.
• Administer vaccines and injections under provider direction; document in EMR.
• Update vaccine information in EMR and OSIIS; ensure HL7 transfer accuracy.
• Monitor and manage vaccine inventory; work with OSDH and clinic pharmacies.
• Provide training and support to immunization staff; assist with compliance and QA.

Skills

CPR certification

Bilingual (English/Spanish)

EMR data entry

Education

High school diploma or GED

Tools

EMR software

Job description

Job DetailsJob Location: Patient Access Center (VC) - Oklahoma City, OK 03116Position Type: Full TimeEducation Level: High SchoolTravel Percentage: Up to 50% Job Shift: DayJob Category: Health CareDepartment: Medical

Position: Lead Immunization Coordinator

Employee Category: Non-Exempt

Reporting Relationship: Immunization Manager

Character Qualities:

• Availability - Making my schedule and priorities secondary to the needs of those I serve.
• Dependability - Fulfilling what I consented to do, even if it means unexpected sacrifice.
• Initiative - Recognizing and doing what needs to be done before I am asked to do it.
• Enthusiasm - Expressing my joy in each task as I give it my best effort.
• Patience - Accepting a difficult situation without giving a deadline to remove it.
• Punctuality - Showing esteem for others by doing the right thing at the right time.

Position Summary:

Under the direction of the Immunization Manager, the Lead Immunization Coordinator acts as a float immunization coordinator to monitor the organization’s immunization inventory, immunization orders, administers vaccines to patients and completes data entry at any assigned Variety Care clinic. The Lead Immunization Coordinator assists with patient examinations, pre-visit questions, treatments and procedures as directed by the Provider, while maintaining an efficient flow of patients through the clinic. The Lead Immunization coordinator acts as a resource for immunization coordinators including orientation, routine education, and quality assurance.

Primary Duties and Responsibilities:

• Greets and welcomes patients. Escorts patient to the appropriate location for pre-examination information gathering.
• Administers medications and injections under provider’s directions and documents in EMR.
• Administers immunizations under Provider’s direction, including providing Vaccine Information Statement (VIS) and follow-up. Updates vaccine information in patient’s EMR accurately and ensures documentation transfers to the Oklahoma State Immunization Information system (OSIIS) utilizing HL7. Understands HL7 and ensures it’s accuracy.
• Orders, receives, organizes, and monitors vaccines from the Oklahoma State Department of Health (OSDH) and clinic pharmacies.
• Maintains an electronic record on the stock of vaccines and records each immunization given.
• Verifies immunizations needed according to the Oklahoma State Immunization Information System (OSIIS), the patient’s shot record, and the provider.
• Utilizes the electronic vaccine storage system to pull vaccines, interpret temperature reading, monitor dispenses, run reports, and ensure inventory accuracy.
• Keeps work area clean and orderly. Exhibits professional manners in dress and work habits.
• Perform daily temperature checks and compiling monthly temperature logs while ensuring temperatures are within acceptable ranges.
• Provides training and support for immunization staff and clinic staff. Ability to precept.
• Assist clinics in maintaining compliance with State regulations.
• Monitors and aids in meeting immunization quality measures.
• Responds to concerns related to immunizations. Escalates concerns to the Immunization Manager as needed.
• Ensure vaccine storage units are in working order and support their efficiency.
• Provides back-up coverage as Immunization Coordinator as needed.
• Ability to perform lab draws proficiently.
• Reviews assigned Telephone Encounters within the EMR in a timely manner. Seeks assistance when necessary.
• Prepares and restocks supplies in each examination room(s) daily and swiftly prepares rooms for subsequent patients.
• Assists Providers in physical exams and procedures as directed.
• Proactively addresses the needs of patients and families in the health center.
• Considers cultural sensitivity and utilizes effective communication skills.
• Disposes of contaminated items in accordance to Variety Care policy.
• Follows “Universal Precautions” for safety regulations; uses appropriate Personal Protective Equipment (PPE) as task on hand requires.
• Follows the Health Insurance Portability and Accountability Act (HIPAA) guidelines and VARIETY CARE policies and procedures as they relate to privacy and confidentiality.
• Complies with the Occupational Safety and Health Administration (OSHA) recommendations for the workplace.
• Assists with medical emergencies as directed by Provider.
• Supports plan of care and patient education in line with provider’s recommendations.
• Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership and work with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs.
• Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Result-oriented problem solver who is responsible and accountable.
• Performs other duties as assigned.

QualificationsRequirements, Special Skills or Knowledge:

• High school graduate or GED.
• Four (4) years of experience as a Medical Assistant or Immunization Coordinator.
• Experience administering immunizations.
• Related immunization experience in ordering, receiving, and managing stock.
• Demonstrated proficiency of core competencies within 90 days of employment.
• Must complete CPR within 90 days of hire.
• Possess intermediate computer skills including data entry and typing.
• Ability to effectively communicate with the patient population.
• Ability to maintain confidentiality of information private and in accordance with HIPAA and Variety Care Policy.
• Ability to work in a multi-faceted, fast-paced work environment.

Preferred Requirements, Special Skills or Knowledge:

• Bilingual (English/Spanish).

Essential Functions:

• Able to lift a minimum of 25 pounds
• Able to sit/stay at desk for extended periods of time.