Lead Immunization Coordinator

Variety Care Inc; Oklahoma City (OK); On-site; USD 52,000 - 68,000; Full time

Job summary

Variety Care Inc. seeks a Lead Immunization Coordinator to monitor vaccine inventory, process orders, and administer vaccines across clinics. This role supports immunization workflows, entry of data in EMR, and accuracy in OSIIS reporting.

The candidate will assist with provider-led patient examinations, coordinate training for staff, and ensure compliance with HIPAA, OSHA, and state immunization policies while maintaining high-quality care.

Qualifications

• Four years of experience as Medical Assistant or Immunization Coordinator.
• Experience administering immunizations.
• Stock management experience with vaccines and supplies.
• CPR within 90 days of hire.
• Confidential handling of patient data per HIPAA.

Responsibilities

• Greets and escorts patients to examination area.
• Administers medications and injections under Provider directions and documents in EMR.
• Administers immunizations and provides VIS to patients.
• Updates vaccine records in EMR and OSIIS; ensures data accuracy.
• Tracks vaccine stock and inventory; orders from OSDH and clinics.
• Precepts and trains immunization staff; supports quality assurance.

Skills

Immunization coordination

Vaccine administration

EMR data entry

HL7/OSIIS knowledge

Team leadership

Bilingual English/Spanish

Education

High school diploma or GED

Tools

EMR systems

Job description

Department: MedicalPosition: Lead Immunization CoordinatorEmployee Category: Non-ExemptReporting Relationship: Immunization ManagerCharacter Qualities:Availability - Making my schedule and priorities secondary to the needs of those I serve.Dependability - Fulfilling what I consented to do, even if it means unexpected sacrifice.Initiative - Recognizing and doing what needs to be done before I am asked to do it.Enthusiasm - Expressing my joy in each task as I give it my best effort.Patience - Accepting a difficult situation without giving a deadline to remove it.Punctuality - Showing esteem for others by doing the right thing at the right time.Position Summary:Under the direction of the Immunization Manager, the Lead Immunization Coordinator acts as a float immunization coordinator to monitor the organization’s immunization inventory, immunization orders, administers vaccines to patients and completes data entry at any assigned Variety Care clinic. The Lead Immunization Coordinator assists with patient examinations, pre-visit questions, treatments and procedures as directed by the Provider, while maintaining an efficient flow of patients through the clinic. The Lead Immunization coordinator acts as a resource for immunization coordinators including orientation, routine education, and quality assurance.Primary Duties and Responsibilities:Greets and welcomes patients. Escorts patient to the appropriate location for pre-examination information gathering.Administers medications and injections under provider’s directions and documents in EMR.Administers immunizations under Provider’s direction, including providing Vaccine Information Statement (VIS) and follow-up. Updates vaccine information in patient’s EMR accurately and ensures documentation transfers to the Oklahoma State Immunization Information system (OSIIS) utilizing HL7. Understands HL7 and ensures it’s accuracy.Orders, receives, organizes, and monitors vaccines from the Oklahoma State Department of Health (OSDH) and clinic pharmacies.Maintains an electronic record on the stock of vaccines and records each immunization given.Verifies immunizations needed according to the Oklahoma State Immunization Information System (OSIIS), the patient’s shot record, and the provider.Utilizes the electronic vaccine storage system to pull vaccines, interpret temperature reading, monitor dispenses, run reports, and ensure inventory accuracy.Keeps work area clean and orderly. Exhibits professional manners in dress and work habits.Perform daily temperature checks and compiling monthly temperature logs while ensuring temperatures are within acceptable ranges.Provides training and support for immunization staff and clinic staff. Ability to precept.Assist clinics in maintaining compliance with State regulations.Monitors and aids in meeting immunization quality measures.Responds to concerns related to immunizations. Escalates concerns to the Immunization Manager as needed.Ensure vaccine storage units are in working order and support their efficiency.Provides back-up coverage as Immunization Coordinator as needed.Ability to perform lab draws proficiently.Reviews assigned Telephone Encounters within the EMR in a timely manner. Seeks assistance when necessary.Prepares and restocks supplies in each examination room(s) daily and swiftly prepares rooms for subsequent patients.Assists Providers in physical exams and procedures as directed.Proactively addresses the needs of patients and families in the health center.Considers cultural sensitivity and utilizes effective communication skills.Disposes of contaminated items in accordance to Variety Care policy.Follows “Universal Precautions” for safety regulations; uses appropriate Personal Protective Equipment (PPE) as task on hand requires.Follows the Health Insurance Portability and Accountability Act (HIPAA) guidelines and VARIETY CARE policies and procedures as they relate to privacy and confidentiality.Complies with the Occupational Safety and Health Administration (OSHA) recommendations for the workplace.Assists with medical emergencies as directed by Provider.Supports plan of care and patient education in line with provider’s recommendations.Supports Variety Care’s accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership and work with all staff to achieve the goals of the “Triple Aim” of healthcare reform—to improve the experience of care, improve health outcomes, and decrease healthcare costs.Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Result-oriented problem solver who is responsible and accountable.Performs other duties as assigned.Requirements, Special Skills or Knowledge:High school graduate or GED.Four (4) years of experience as a Medical Assistant or Immunization Coordinator.Experience administering immunizations.Related immunization experience in ordering, receiving, and managing stock.Demonstrated proficiency of core competencies within 90 days of employment.Must complete CPR within 90 days of hire.Possess intermediate computer skills including data entry and typing.Ability to effectively communicate with the patient population.Ability to maintain confidentiality of information private and in accordance with HIPAA and Variety Care Policy.Ability to work in a multi-faceted, fast-paced work environment.Preferred Requirements, Special Skills or Knowledge:Bilingual (English/Spanish).Essential Functions:Able to lift a minimum of 25 poundsAble to sit/stay at desk for extended periods of time.