Lead HR Data & Onboarding Associate

Penn State University; University Park (TX); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Flexible work arrangement

Job summary

Penn State University is seeking a Lead HR Data & Onboarding Associate to support the Data & Onboarding team. The role reports to the Data & Onboarding Senior Manager and involves developing resources, training materials, and conducting trainings for university staff.

The position balances remote and on-campus work and requires a strong eye for detail and excellent communication. The candidate will assist with Form I-9 onboarding, process HR and payroll forms in Workday, create and update

Qualifications

• Associate degree required with 4+ years of relevant experience or equivalent
• Experience handling onboarding processes and payroll forms in a HRIS
• Strong communication and customer service skills are essential

Responsibilities

• Assist new employees with Form I-9 and onboarding requirements
• Process HR and payroll forms in Workday
• Identify and draft knowledge base articles; update training materials
• Develop and deliver new-employee trainings; refresh trainings
• Supervise part-time staff and participate in special projects

Skills

Customer service

Written & verbal communication

Office365

Attention to detail

Team collaboration

Education

Associate degree

Tools

Workday

Job description

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICSPenn State Human Resources (HR) is seeking a Lead HR Data & Onboarding Associate to provide outstanding support to the HR Data and Onboarding team. This position will report to the Data & Onboarding Senior Manager, assisting with developing resources, training materials, and conducting training for team members and/or employees University wide. Additionally, this position will be expected to be versatile and knowledgeable in all three of the D&O team’s (Data Blue, Data White & Onboarding) responsibilities; and will be assigned across the teams, as needed, depending on work volumes and staffing.The responsibilities of this position include but are not limited to:Assisting new employees with the completion of Form I-9 and other related onboarding requirements in accordance with Federal/State laws and University policies.Processing human resources and payroll forms in our Human Capital Management system, Workday. Research issues of transactional errors that may arise. Ensure timely processing in accordance with payroll deadlines.Identify and draft new knowledge base articles, and review and edit existing articles, as appropriate, for use by both internal (HR) and external (University community) individuals.Develop training materials for new employees and “refresh” trainings for existing employees. This includes outreach to other areas of the University to ensure a holistic training experience that incorporates University policies and procedures.Supervise Part-time employees, as needed.This position will also work closely with Data & Onboarding leadership on special projects and represent D&O on university-wide project teams.This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.The successful candidate must demonstrate accuracy and attention to detail, professionalism, the ability to work independently, as well as part of a team, and a high degree of sensitivity in handling confidential information. Proficiency in Office365 suite is preferred. The successful candidate will also possess strong customer service and communication skills, both oral and written; the ability to effectively learn and utilize new technologies; and the ability to prioritize and multi-task.MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSAssociate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneBACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.Salary Structure - Information on Penn State's salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlines