Lead Executive Assistant to the Founder, Managing Partner

P2P; New York (NY); On-site; USD 200,000 - 400,000; Full time

Job summary

An established industry player is seeking a Lead Executive Assistant to provide top-tier administrative support to the Managing Partner. This full-time role requires strong organizational skills and the ability to manage a team of assistants. The ideal candidate will excel in communication and problem-solving, ensuring that the Managing Partner's time is spent on impactful issues. With a competitive salary and a supportive work environment, this position is perfect for someone looking to make a significant contribution in a dynamic setting.

Qualifications

• 5+ years’ experience supporting C-level executives preferred.
• Strong organizational skills and attention to detail required.

Responsibilities

• Manage five other Executive and Personal Assistants.
• Overall calendar ownership for the Managing Partner.
• Coordinate technology for homes and offices.

Skills

Organizational Skills

Verbal Communication

Written Communication

Interpersonal Skills

Problem-Solving

Microsoft Office Proficiency

Discretion Handling Confidential Information

Education

Bachelor's Degree

Tools

Microsoft Outlook

Apple Hardware

Job description

Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera launched the first cryptocurrency fund in the United States when bitcoin was at $65 /BTC in 2013. The firm subsequently launched the first exclusively-blockchain venture fund. In 2017, Pantera was the first firm to offer an early-stage token fund. Pantera manages $5.0bn across three strategies – passive, hedge, and venture – exclusively focused on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem.

We are seeking a Lead Executive Assistant to provide administrative support to the Managing Partner and manage “the office of the Managing Partner” – five other staff members also supporting him. The position is full-time and could be based in our New York, San Juan, or San Francisco offices. This role requires presence in the office at least four days per week and every day that Managing Partner is in that office.

The Managing Partner splits his time between Pantera's office roughly:
San Juan 60%
New York City 20%
San Francisco 10%

Qualifications:

• Bachelor's degree from a top-tier university (almost totally) required
• 5+ years’ experience supporting C-level executives preferred
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
• Outstanding verbal and written communication, with ability to convey information clearly and professionally
• Outstanding interpersonal skills, emotionally mature, and able to build relationships
• Proactive approach to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with utmost discretion
• Proficiency in Microsoft Office and Apple hardware
• Meticulous, professional, confident, sophisticated, and gracious
• Does not require 24x7 availability – much more 9-5

Responsibilities:

• Managing five other Executive and Personal Assistants and Investor Relations staff who essentially work for the Managing Partner
• Overall calendar ownership
• Act as a gracious gatekeeper to ensure the Managing Partner’s time is spent on his most impactful issues
• Prepare for Executive Committee and Investment Committee
• Coordinate and build agenda for regular meetings with his reports
• Manage the use of Microsoft Outlook Tasks to get things Track plans and outcomes to completion.
• Manage Microsoft Outlook Support key communication for Managing Partner.
• Manage Microsoft Outlook Contacts and lists like Christmas cards
• Manage junior EAs booking professional travel (a separate PA does all personal travel)
• Responsible for the architecture of physical and electronic file organization
• Ensure that the Investor Relations staff are doing logistics for conferences & TV interviews
• Collaborate effectively and form strong partnerships with the administrative team
• Coordinates technology for Managing Partner's homes and offices, as well as on-the-road computer needs

Compensation:

Extremely competitive, based on experience: $200,000 - $400,000