Lead Executive Assistant - 953

Quantinuum; Broomfield (CO); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible schedule

Health insurance

Dental insurance

Vision insurance

401(k) match

Paid holidays

Parental leave

Employee discounts

Job summary

Quantinuum is seeking a Lead Executive Assistant to provide comprehensive support to the Chief Legal Officer and Corporate Secretary. You will manage complex calendars, coordinate international travel, and facilitate high-level communications across global teams.

The ideal candidate has 10+ years of senior-level support experience, exceptional judgment, and the ability to anticipate needs in a fast-paced technology environment.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 10+ years of experience supporting senior executives or C-suite leaders in a fast-paced business environment.
• Due to Contractual requirements, must be a U.S. Person defined as, U.S. citizen permanent resident or green card holder, workers granted asylum or refugee status.
• Due to national security requirements, candidates for this position must not be a People's Republic of China national or Russian national unless the candidate is also a U.S. citizen.

Responsibilities

• Manage complex executive calendars and schedules.
• Coordinate internal and external meetings including Board meetings.
• Arrange domestic and international travel and related expenses.
• Draft, edit, and manage executive communications and presentations.
• Support strategic initiatives and special projects.
• Partner with leadership and cross-functional teams.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Lead Executive Assistant - 953

We are seeking a highly organized, proactive, and business-minded Lead Executive Assistant to provide comprehensive support to the Chief Legal Officer and Corporate Secretary at Quantinuum. This role is responsible for managing complex schedules, coordinating travel, facilitating communications, supporting strategic initiatives, and ensuring seamless execution of executive priorities.

The successful candidate will serve as a trusted partner to executive leadership, have experience of working with boards of directors, and be able to demonstrate exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a dynamic, global, fast-paced technology environment.

Key Responsibilities:

Executive Support & Calendar Management

• Manage complex and frequently changing executive calendars, prioritizing competing demands and ensuring alignment with business objectives.
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions – including Board and Board committee meetings
• Anticipate executive needs and proactively address scheduling conflicts and operational challenges.
• Support preparation for leadership meetings, board meetings, and executive presentations.

Travel & Meeting Coordination

• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
• Manage travel-related expenses and timely expense report submissions.
• Coordinate executive offsites, leadership meetings, town halls, and company events.
• Ensure smooth execution of meetings through effective logistics planning and stakeholder communication.

Communication & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders on behalf of executives; serving as a way-maker and ambassador of the organization both internally and externally
• Draft, edit, and manage executive communications, presentations, reports, and correspondence.
• Exercise sound judgment in handling confidential and sensitive information.
• Build strong relationships across departments to facilitate collaboration and information flow.

Project & Operational Support

• Support strategic initiatives and special projects by tracking milestones, coordinating activities, and ensuring timely completion.
• Maintain action item trackers and follow up on commitments from leadership meetings.
• Assist with organizational planning, reporting, and administrative processes.
• Develop and improve administrative procedures to enhance executive effectiveness and operational efficiency.

Leadership & Team Collaboration

• Partner closely with executive leadership, Human Resources, Finance, and Operations teams to support organizational objectives.
• Support cross-functional initiatives and company-wide programs.
• Contribute to a culture of professionalism, collaboration, and continuous improvement.
• Provide backup support to other administrative professionals as needed.

YOU MUST HAVE:

• Bachelor's degree or equivalent combination of education and experience.
• 10+ years of experience supporting senior executives or C-suite leaders in a fast-paced business environment with the appropriate sense of urgency.
• Due to Contractual requirements, must be a U.S. Person defined as, U.S. citizen permanent resident or green card holder, workers granted asylum or refugee status.
• Due to national security requirements imposed by the U.S. Government, candidates for this position must not be a People's Republic of China national or Russian national unless the candidate is also a U.S. citizen.

WE VALUE:

• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.
• Strong verbal and written communication skills.
• Ability to handle highly confidential information with professionalism and discretion.
• Flexibility and willingness to work across time zones
• Experience supporting executives within technology, engineering, research, or high-growth organizations.
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Experience coordinating international travel and global meetings.
• Strong project coordination and event planning experience.
• Experience working across global teams and time zones.
• Excellent problem-solving skills and attention to detail.
• Ability to influence and collaborate effectively at all organizational levels.

Incentive Eligible – Range posted is inclusive of bonus target.

The pay range for this role is $80,000 - $110,000 annually. Actual compensation within this range may vary based on the candidate's skills, educational background, professional experience, and unique qualifications for the role.

What’s in it for you?

• A competitive salary and innovative, game-changing work
• Flexible work schedule
• Employer subsidized health, dental, and vision insurance
• 401(k) match for student loan repayment benefit
• Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time
• Paid parental leave
• Employee discounts

Quantinuum is the world leader in quantum computing. The company’s quantum systems deliver the highest performance across all industry benchmarks. Quantinuum’s over 650 employees, including 400+ scientists and engineers, across the US, UK, Germany, and Japan, are driving the quantum computing revolution.

By uniting best-in-class software with high-fidelity hardware, our integrated full-stack approach is accelerating the path to practical quantum computing and scaling its impact across multiple industries.

By joining Quantinuum, you’ll be at the forefront of this transformative revolution, shaping the future of quantum computing, pushing the limits of technology, and making the impossible possible.

Quantinuum is an equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

Know Your Rights: Workplace discrimination is illegal

Applications will be accepted on an ongoing basis, there is no application deadline for this position.

$80,000 - $110,000 a year

Equal employment opportunity, including veterans and individuals with disabilities.

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