Lead Events & Rentals Coordinator

Snug Harbor; New York (NY); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Vacation and holiday schedule

CIR pension plan (Cultural Institution

Diversity and inclusion commitment

Job summary

Snug Harbor Cultural Center & Botanical Garden seeks an Events Programming Coordinator to support the year-round calendar of activities and serve as the primary administrator for smaller rentals and events. This role provides a positive experience for renters from inquiry to event completion.

The position involves managing contracts and invoicing, coordinating onsite staffing, and collaborating with the Arts & Events team to produce both world-class and community-driven cultural experiences on

Qualifications

• 1–3 years in event management, operations, or arts administration.
• Strong organizational and communication skills.
• Detail-oriented and able to create meaningful arts experiences.
• Ability to lead teams and manage multiple priorities in a fast-paced environment.
• Availability to work evenings and weekends.
• Familiarity with Snug Harbor’s mission and Staten Island’s cultural landscape is a plus.

Responsibilities

• Manage contracting and invoicing for short-term bookings, including performances, exhibitions, classes, vendor markets, smaller events, and rental studios.
• Identify, pitch to and acquire new clients for smaller rentals and events who want Snug Harbor spaces for short-term rentals.
• Work with Senior Manager of Events to scout grounds for potential renters.
• Coordinate with Arts & Events leadership to cultivate world-class and community-driven cultural experiences.
• Handle billing for smaller rentals with the Finance Department and client communications.
• Manage short-term recurring rentals in Snug Harbor dance studios and subsidized rehearsal spaces.
• Assist with filing and recordkeeping for Arts & Events.

Skills

Event management

Operations

Arts administration

Communication

Organizational skills

Team leadership

Evenings & weekend availability

Tools

OfficeRND

PatronManager

Microsoft 365

SharePoint

Job description

Snug Harbor Cultural Center & Botanical Garden seeks an Events Programming Coordinator to support the year-round calendar of activities and serve as the primary administrator for smaller rentals and events. This role provides a positive experience for renters from inquiry to event completion.

The position involves managing contracts and invoicing, coordinating onsite staffing, and collaborating with the Arts & Events team to produce both world-class and community-driven cultural experiences on