Lead Event Production & Logistics Manager

Blue Peak Tents Inc.; Batavia (IL); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) plan

Paid time off

Job summary

Blue Peak Tents Inc. is seeking a Production Manager to build the production plan, manage budgets, and serve as the primary contact for clients, crews, and the office. Depending on the job, you may work from the office, visit sites during builds, or travel between locations.

The role requires coordinating planning, permits, and logistics, with on-site and travel duties during peak seasons. A strong focus on safety, cost control, and cross-functional communication is essential.

Qualifications

• 3+ years managing projects or field logistics in tenting, events, construction, general contracting, or rental operations.
• Experience managing multiple jobs at once and directing crews, subcontractors, and vendors.
• Ability to translate a job cost sheet into a labor, equipment, and vendor plan.
• Clear, professional written and verbal communication with clients and crews.
• Ability to read site plans and drawings.
• Working knowledge of job site safety; OSHA 10 or 30 preferred.
• Ability to work on site and travel for select productions, and to work evenings and some Saturdays during peak season.
• Preferred: experience with tenting, temporary structures, or rental equipment.

Responsibilities

• Review scope for viability, assessing the requirements around crew, duration, equipment, site access, permits, and engineering.
• Provide Sales with actual labor, equipment, and logistics costs for quoting, including hold periods.
• Build the production plan and milestone schedule, with sign-off from Sales, Client and Head of Production.
• Build the load list against the build sequence and manage permits and engineering through issuance.
• Arrange crew lodging, travel, per diem, and staging for out-of-town work; track open client decisions against milestone dates.
• Sign off the manifest with Warehouse and Sales before anything leaves the yard, and document any discrepancies.
• Provide each crew member a written Production Schedule and confirm truck arrival order with the crew lead.
• Manage the build against the approved schedule, report progress daily, and flag variance the same day.
• Handle production questions from the client; price change orders and obtain written approval before work is performed.
• Ensure crews are keeping the site client-ready through the hold period and support on-site attendants on event day.
• Plan and manage removal, document damage and site-to-site transfers, and complete the final client walkthrough
• Reconcile actual costs within the following month, including lodging, trucking, sub-rentals, labor variance, and unbilled services
• Lead post-production debriefs to improve future quotes and load lists
• Own gross margin on assigned jobs, measured against what was sold
• Manage vendor, sub-rental, purchasing, and travel spend from quote through invoice
• Select vendors, subcontractors, crew size, and build sequence within budget, and approve additional cost within set limits
• Hold full authority to stop work for safety

Skills

Project management

Field logistics

Client communication

Site plans reading

OSHA 10/30

Job description

Blue Peak Tents Inc. is seeking a Production Manager to build the production plan, manage budgets, and serve as the primary contact for clients, crews, and the office. Depending on the job, you may work from the office, visit sites during builds, or travel between locations.

The role requires coordinating planning, permits, and logistics, with on-site and travel duties during peak seasons. A strong focus on safety, cost control, and cross-functional communication is essential.