Lead Event Manager

New York Technology Partners; New York (NY); On-site; USD 52,000 - 78,000; Full time

Job summary

New York Technology Partners is seeking an Events Logistics Specialist to support the full life cycle of events—from concept development and logistics planning to on-site execution and post-event wrap up.

You will manage event timelines, run of show, budgets, and vendor relationships, ensuring brand standards and internal policies are upheld. The role requires coordinating with venues, suppliers, and cross-functional teams to deliver high-quality attendee experiences and accurate reporting.

Responsibilities

• Support the full life cycle of events, including concept development, logistics planning, on site execution, and post event wrap up.
• Manage event timelines, project plans, run of show documents, and budget trackers.
• Ensure brand standards and internal policies/procedures are upheld across all event processes and documentation.
• Execute trade show logistics including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre show/post show operations.
• Work with third party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors, etc.) to obtain competitive quotes and high quality services.
• Support contract review, negotiation, and invoice reconciliation.
• Maintain strong vendor relationships and ensure performance meets expectations.
• Stakeholder & Team Collaboration
• Participate in internal planning calls, providing clear updates and capturing action items.
• Support internal stakeholders through organized documentation, timely communication, and proactive follow through.
• Ensure alignment with internal compliance requirements, procurement processes, finance protocols, and operational standards.
• Logistics & Operations
• Prepare event materials including signage, floor plans, attendee guides, and printed collateral.
• Manage on site setup, execution, attendee experience, exhibitor needs, and real time issue resolution.
• Coordinate asset management, warehousing, and trade show booth logistics.
• Post Event Work
• Conduct post event wrap up including vendor reconciliation, event reporting, cost analysis, and lessons learned.
• Maintain event documentation, templates, and tools to support process consistency and adherence to internal policies.

Job description

• Support the full life cycle of events, including concept development, logistics planning, on site execution, and post event wrap up.
• Manage event timelines, project plans, run of show documents, and budget trackers.
• Ensure brand standards and internal policies/procedures are upheld across all event processes and documentation.
• Execute trade show logistics including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre show/post show operations.
• Work with third party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors, etc.) to obtain competitive quotes and high quality services.
• Support contract review, negotiation, and invoice reconciliation.
• Maintain strong vendor relationships and ensure performance meets expectations.
• Stakeholder & Team Collaboration
• Participate in internal planning calls, providing clear updates and capturing action items.
• Support internal stakeholders through organized documentation, timely communication, and proactive follow through.
• Ensure alignment with internal compliance requirements, procurement processes, finance protocols, and operational standards.
• Logistics & Operations
• Prepare event materials including signage, floor plans, attendee guides, and printed collateral.
• Manage on site setup, execution, attendee experience, exhibitor needs, and real time issue resolution.
• Coordinate asset management, warehousing, and trade show booth logistics.
• Post Event Work
• Conduct post event wrap up including vendor reconciliation, event reporting, cost analysis, and lessons learned.
• Maintain event documentation, templates, and tools to support process consistency and adherence to internal policies.