Lead Day of Event Coordinator

Evolving Solution Services; Brookshire (TX); On-site; USD 28,000 - 41,000; Part time

Job summary

The Springs Coordination Services is seeking a Day of Event Wedding Coordinator who will be the face of the service. This role is crucial in meeting the bride, confirming event details, and executing successful weddings.

Applicants should have previous experience in wedding and event coordination, showcasing strong organizational skills. The position requires the ability to handle unexpected situations with professionalism and a smile.

Qualifications

• Previous Wedding and Event Coordination experience is required.
• Must be able to handle unexpected situations while remaining calm.

Responsibilities

• Arrange and conduct scheduled Planning Meetings.
• Create necessary Day of details including timelines and vendor lists.
• Schedule consultations and confirm event details.
• Conduct on-site venue walkthroughs.
• Guide clients and the wedding party during the event.

Skills

Organizational skills

Detail oriented

Written and Verbal Communication

Time Management

Punctual

Interpersonal Skills

Customer Service experience

Leadership skills

Education

Minimum of 2 years of planning / coordination work experience

Job description

POSITION: Day of Event Wedding Coordinator

SUMMARY: The Day of Event Coordinator is the face of The Springs Coordination Services. From meeting with the bride and confirming details, to executing exceptional events on the day of, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Day of Event Coordinator. Looking for someone with previous Wedding and Event Coordination experience who knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor.

LOCATION:

Emphasis on applicants who can comfortably commute to our Katy-Brookshire location and potentially Magnolia as well.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (Including but not limited to)

• Arrange and conduct scheduled Planning Meetings
• Create necessary “Day of” details to include, Timelines, Vendor Contact Lists, Event Details and Floor Plans.
• Schedule and conduct phone consultations and calls with booked parties
• Confirm all details, timing, and logistics prior to the day of event
• Conduct on site Venue Walk Thru
• Create and distribute customized timelines for all vendors
• Clear and concise communication to client throughout planning timeframe
• Conduct on site rehearsal the morning of, if requested
• Greeting and directing vendors on-site
• Coordinate signing of marriage license and final delivery to officiant
• Direct and coordinate timeline and itinerary throughout the day
• Guide Client/Wedding party throughout the day keeping them informed throughout event
• Assist and guide client with end of event

SKILLS AND QUALIFICATIONS:

• Organizational skills
• Detail oriented.
• Written and Verbal Communication Skills
• Time Management
• Punctual
• Interpersonal Skills
• Customer Service experience

EDUCATION AND/OR EXPERIENCE:

Minimum of 2 years of planning / coordination work experience

COMPENSATION:

Base Hourly Pay $30 hourly / $20 hourly training / $22 if acting in Assistant role.

PHYSICAL DEMANDS: Must be able to work 10+ hours daily, mostly standing & walking, inside and outside, in all weather conditions

REPORTS TO:

Regional Coordination Manager

POSITION: Day of Event Wedding Coordinator

SUMMARY: The Day of Event Coordinator is the face of The Springs Coordination Services. From meeting with the bride and confirming details, to executing exceptional events on the day of, all while providing extraordinary customer service. Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Day of Event Coordinator. Looking for someone with previous Wedding and Event Coordination experience who knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor.

LOCATION:

Emphasis on applicants who can comfortably commute to our Katy-Brookshire location and potentially Magnolia as well.

ESSENTIAL DUTIES AND RESPONSIBILITIES : (Including but not limited to)

• Arrange and conduct scheduled Planning Meetings
• Create necessary “Day of” details to include, Timelines, Vendor Contact Lists, Event Details and Floor Plans.
• Schedule and conduct phone consultations and calls with booked parties
• Confirm all details, timing, and logistics prior to the day of event
• Conduct on site Venue Walk Thru
• Create and distribute customized timelines for all vendors
• Clear and concise communication to client throughout planning timeframe

• Conduct on site rehearsal the morning of, if requested
• Greeting and directing vendors on-site
• Coordinate signing of marriage license and final delivery to officiant
• Direct and coordinate timeline and itinerary throughout the day
• Guide Client/Wedding party throughout the day keeping them informed throughout event
• Assist and guide client with end of event

SKILLS AND QUALIFICATIONS:

• Organizational skills
• Detail oriented.
• Written and Verbal Communication Skills
• Time Management
• Punctual
• Interpersonal Skills
• Leadership skills
• Customer Service experience

EDUCATION AND/OR EXPERIENCE:

Minimum of 2 years of planning / coordination work experience

COMPENSATION:

Base Hourly Pay $30 hourly / $20 hourly training / $22 if acting in Assistant role.

PHYSICAL DEMANDS: Must be able to work 10+ hours daily, mostly standing & walking, inside and outside, in all weather conditions

REPORTS TO:

Regional Coordination Manager

Weekly hours from 10-30 hours depending on Event Schedule
10-12 hour shifts up to Midnight / Weekends included