Lead Construction Administration Project Manager

Massachusetts School Building Authority (MSBA); Boston (MA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Massachusetts School Building Authority (MSBA) seeks a Project Manager 3 to lead construction administration of MSBA-funded capital projects from design through close-out. You will supervise a team, manage funding agreements, audits, cash flow, and commissioning, while guiding project scope and schedules.

The role emphasizes collaboration, data analysis, and strong communication as you monitor complex programs and support ARP/ Core projects with stringent requirements.

Qualifications

• Bachelor’s degree in a related field.
• Five-to-ten years of experience associated with construction, project management, building design, or other applicable disciplines.
• Knowledge of construction project administration, contract compliance monitoring, change orders, and construction methods.
• Experience with data analysis utilizing complex spreadsheets.
• Ability to effectively manage multiple tasks simultaneously, involving complex and varying problems.
• Strong verbal and written communication skills.
• Demonstrated ability to gather, analyze, and present complex technical information in a clear, concise, and understandable manner.
• Ability to work both independently and as part of a team.
• Ability and willingness to travel occasionally to project sites.
• Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint, Teams and Outlook.
• Ability to work hybrid work schedule - minimum of two (2) in-office days per week.

Responsibilities

• Monitor major construction and repair projects independently demonstrating thorough knowledge of MSBA policies and processes of all construction administration deliverables including reimbursement requests, design review comments, Project Funding Agreement amendments, budget revisions, cash flow, change orders, commissioning, and final audits
• Review monthly project reports to understand submittal status, contract compliance, and construction progress, and identify variances, necessary actions. Address with the Owner’s Project Manager (“OPM”) as needed.
• Review and report on design documents, budget, and schedule for funded projects; author and issue design review comments.
• Lead project meetings in regard to project status, funding agreements, amendments, project phase transitions, design development, construction kick-off, project deliverables, change orders, and closeout.
• Conduct site visits of MSBA projects during construction as an integral aspect of monitoring project schedules, budgets, and scope.
• Review and approve reimbursement applications through final audit and conduct analysis in the grant close-out process, demonstrating thorough knowledge of eligibility, exclusions, and reimbursement in accordance with physical progress.
• Monitor project schedules, budgets, cost estimates, and scope, and ensure compliance with MSBA guidelines and funding agreements.
• Review commissioning consultant reports to identify and resolve any issues and prepare status summaries.
• Review change order documentation on assigned projects, provide peer reviews and make eligibility determinations based on policy.
• Attend commissioning site visits and meetings and demonstrate thorough knowledge of commissioning requirements, schedule, and status of work.
• Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements, and engineering standards.
• If assigned, for the Accelerated Repair Program, in addition to tasks described above, review schematic design submittals to prepare grant recommendations for the Board of Directors and support the review and due diligence for the annual ARP Statement of Interest.
• Collaborate with the Construction Administration team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
• Manage program areas for the Capital Planning Department, as assigned, including the management of Project Funding Agreements Amendments, final audits, cash flow, change orders, commissioning, and construction cost data.
• Lead in the analysis of trends as well as policies and practices of the Capital Planning Department.
• Prepare reports for the MSBA CEO, Executive Director/Deputy CEO, Director of Capital Planning, and the MSBA Board of Directors.
• Develop and deliver MSBA training and public outreach presentations and/or publications.

Skills

Construction management

Data analysis

Communication skills

Team leadership

Travel flexibility

MS Office

Education

Bachelor’s degree in a related field

Tools

Excel

Word

PowerPoint

SharePoint

Teams

Outlook

Job description

Massachusetts School Building Authority (MSBA) seeks a Project Manager 3 to lead construction administration of MSBA-funded capital projects from design through close-out. You will supervise a team, manage funding agreements, audits, cash flow, and commissioning, while guiding project scope and schedules.

The role emphasizes collaboration, data analysis, and strong communication as you monitor complex programs and support ARP/ Core projects with stringent requirements.