Lead, Clinical Front Office

The CORE Institute; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Health & Welfare Benefits

Monthly stipend toward ancillary benefits

HSA with company match

401(k) plan with company match

Employee Assistance Program

Employee Appreciation Days & Wellness Events

Job summary

The CORE Institute in Jacksonville, Florida, is seeking a Lead Clinical Front Office Representative to oversee front office operations, ensuring exceptional patient experiences at every interaction. The successful candidate will provide guidance to front office staff and manage daily workflows, while also ensuring the accuracy of patient information and collections.

Candidates should ideally have three years of experience in a medical practice, strong leadership skills, and a commitment to delivering exceptional care. Benefits include competitive health plans, a 401(k) with company match, and various wellness initiatives.

Qualifications

• Three years of experience in a medical practice or clinic preferred.
• Supervisory or lead experience in a medical office strongly preferred.
• Knowledge of medical insurance requirements and eligibility verification is essential.

Responsibilities

• Lead front office staff providing guidance and daily operational direction.
• Ensure copayments and balances are collected accurately.
• Manage patient flow throughout the clinic for an exceptional experience.

Skills

Medical practice experience

Leadership experience

Communication skills

Organizational skills

Customer service skills

Education

High school diploma or GED

Job description

Lead Clinical Front Office Representative

Join the #1 Orthopedic Team in Northeast Florida!

Since 2001, Southeast Orthopedic Specialists has been the region's trusted leader in orthopedic medicine—delivering five-star care that changes lives every day. As the largest private orthopedic practice in Northeast Florida, we proudly set the standard for excellence, trusted by thousands of patients each year. Our mission is simple: provide industry-leading care today while continuing to grow and shape the future of medicine for tomorrow.

At Southeast Orthopedic Specialists, we're dedicated to taking care of you so you can take care of business! We offer competitive benefits, opportunities for growth, and a supportive team environment where your leadership makes a difference every day.

What We Offer

• Competitive Health & Welfare Benefits
• Monthly stipend toward ancillary benefits
• HSA with company match (for qualifying HDHP plans)
• 401(k) plan with company match (eligible after 6 months; part-time included)
• Employee Assistance Program (24/7 support)
• Employee Appreciation Days & Wellness Events

What You’ll Do

As a Lead Clinical Front Office Representative, you'll help lead the day-to-day front office operations while ensuring an exceptional patient experience from check-in to check-out. You'll support clinic leadership by guiding front office staff, assisting with daily workflows, and helping maintain efficient clinic operations.

Essential Functions

• Lead front office staff by providing guidance, support, and daily operational direction.
• Help ensure patient copayments and outstanding balances are collected accurately and consistently.
• Verify patient demographic and insurance information using real-time eligibility and payer websites.
• Assist with managing patient flow throughout the clinic to provide an exceptional patient experience.
• Support front office operations by assisting with patient check-in and check-out, while helping back office staff with rooming patients and documenting medical histories in the EMR as needed.
• Serve as the primary resource for front office staff and assist Clinic Leadership with daily supervision.
• Help train and onboard new team members while supporting ongoing staff education and competency development.
• Partner with physicians, providers, and clinical staff to deliver outstanding customer service.
• Assist with scheduling, staffing, work assignments, office supply ordering, and inventory management.
• Interact with patients daily to resolve questions and concerns in a professional and timely manner.

What We’re Looking For

• High school diploma or GED preferred.
• Medical practice experience, healthcare operations experience, or significant leadership experience required.
• Three (3) years of experience working in a medical practice or clinic preferred.
• Previous supervisory or lead experience in a medical office strongly preferred.
• Working knowledge of medical insurance requirements and eligibility verification.
• Strong communication, interpersonal, and customer service skills.
• Ability to lead by example while building positive relationships with patients and teammates.
• Strong organizational and problem‑solving skills with the ability to prioritize in a fast‑paced environment.
• A positive attitude and commitment to delivering exceptional patient care.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.