Lead Ariba Systems Administrator

Empower LLC; Northern (KY); Hybrid; USD 76,000 - 107,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Tuition reimbursement

Paid time off + holidays + volunteer I

Job summary

Empower LLC seeks an Ariba System Administrator to manage SAP Ariba provisioning, configurations, workflows, and master data for procurement operations. You will collaborate with Procurement, Finance, IT and business users to translate requirements into system changes and improve processes.

The role involves configuring access, approvals, integrations, testing, and documentation, with opportunities to optimize automation and user adoption while aligning with security standards and procurement

Qualifications

• Bachelor's degree or equivalent experience required.
• Ten years of relevant experience in procurement, systems, and customer support.
• Must have SAP Ariba administration experience.
• Ariba knowledge including P2P, Business System Admin, SLP modules, and parts of Sourcing, Contracts, and Supplier Risk.
• Strong communication skills and ability to work with multiple stakeholders.

Responsibilities

• Lead capacity providing guidance on buying and invoicing activities.
• Evaluate processes and ensure system functionality is effective.
• Translate business requirements into functional documentation for solutions.
• Develop test scripts and support upgrades/implementations.
• Coordinate upgrades, releases, testing, and deployments; participate in Change Advisory Board.
• Provide end-user training and documentation to promote system adoption.

Skills

Ariba administration

SAP Ariba

Procurement knowledge

Communication skills

MS Office

Project coordination

Change management

System troubleshooting

Team leadership

Test management

Education

Bachelor's degree in related field or equivalent experience

Tools

SAP Ariba

P2P modules

Sourcing

Job description

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them.

Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself.

The Ariba System Administrator is responsible for the administration, configuration, maintenance, and ongoing support of the SAP Ariba platform to ensure reliable and effective procurement and source-to-pay operations. This role serves as a key liaison between Procurement, Finance, IT, and business users, translating operational requirements into system configurations and process improvements.

The Ariba System Administrator manages user access and permissions, system configurations, workflows, approval rules, master data, integrations, and platform updates. The role troubleshoots system and user issues, coordinates with SAP Ariba support and internal technical teams, supports testing and release activities, and maintains system documentation and controls.

This position also identifies opportunities to improve processes through system optimization, automation, and adoption of Ariba capabilities. The administrator supports end-user training, reporting, compliance, and data quality initiatives while helping ensure the platform remains aligned with business requirements, security standards, and procurement policies.

What You Will Do

• Serves in lead capacity providing guidance, being a subject expert and an escalation point with regards to buying and invoicing activities
• Evaluates existing processes and ensures system functionality is effective
• Translates business requirements into functional documentation of solutions for process improvements, system integrations and analytics
• Develops process scenarios and test scripts, to support upgrades and implementations, along with day-to-day business needs
• Coordinate system upgrades, releases, testing, regression testing, and production deployments. Serves on the Change Advisory Board to review business unit requests for changes/enhancements to Ariba modules
• Responsible for learning new technologies and being able to communicate effectively when discussing with end-users and non-procurement management
• Serves as a lead on the Ariba team partnering constructively with team members to problem solve and find solutions on procurement system issues
• Serves as the lead on P2P Business System Administration and Test Management, including, but not limited to test project creation and execution, adding on-going test cases and other required configuration/coordination, as needs arise
• Responsible for workflow activation and change monitoring
• Serves as the system issue liaison, defect tracking, including driving issue resolution for new or currently outstanding P2P issues or needs.
• Identifies technical resources needed to resolve system issues, supports continuous improvement, including reviewing processes against system configuration and makes recommendations for improvements.
• Provides technical support to further the knowledge of end-users and buyers in execution of their P2P transactional activities and is the primary point of contact for problem resolution.
• Presents technical topics in staff meetings on procedural issues of importance to the team.
• Acts as a liaison between IT and business units to identify issues, requirements, develop solutions and deliver results related to systems configuration, workflow and data integration in a timely manner.
• Identify opportunities for process simplification, automation, and improved user experience.
• Provide user training, guidance, and documentation to promote system adoption and consistent practices
• Ensure system administration activities comply with internal controls, security requirements, finance policies, and audit standards
• Serve as a primary point of contact with SAP Ariba support and external implementation or support partners when needed
• Other duties and technical projects assigned

What You Will Bring

• Bachelor's degree in related field or equivalent experience
• Ten years of relevent experience, including procurement, system and customer support
• Must have SAP Ariba administration experience
• Ariba knowledge - P2P, Business System Admin, SLP modules, along with parts of Sourcing, Contracts and Supplier Risk modules
• Must understand accounting principles
• Proficiency in MS Office
• Must be able to effectively communicate verbally and in writing to all customer and management levels
• Highly motivated, confident, energetic and must possess passion for customer service and delivering at a high level
• Strong interpersonal and communication skills, including the ability to effectively communicate technical information to non-technical stakeholders
• Resourceful and creative problem solver to constructively work with team members to find solutions
• Excellent verbal and written communication and presentation skills
• Excellent organizational and time management skills, along with attention to detail

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT.***

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

• Medical, dental, vision and life insurance
• Retirement savings – 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup
• Tuition reimbursement up to $5,250/year
• Business-casual environment that includes the option to wear jeans
• Generous paid time off upon hire – including a paid time off program plus ten paid company holidays and three floating holidays each calendar year
• Paid volunteer time — 16 hours per calendar year
• Leave of absence programs – including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA)
• Business Resource Groups (BRGs) – BRGs facilitate inclusion and collaboration across our business internally and throughout the communities where we live, work and play. BRGs are open to all.

Base Salary Range

$75,800.00 - $107,075.00

The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.

Equal opportunity employer Drug-free workplace

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law.

***For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection.***