Lead Administrative Support Assistant - District 5

State of Missouri; Nevada (MO); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid leave

Uniforms provided

Job summary

Missouri Department of Corrections seeks an experienced Administrative Support Assistant to lead office operations and provide high-level administrative support. The role requires coordinating staff, processing diverse documents, and assisting management with program activities.

Responsibilities include budget tracking, preparing reports, drafting correspondence, and ensuring policy implementation. The department offers comprehensive benefits and opportunities for internal career growth.

Qualifications

• Experience as Administrative Support Assistant (SOSA) within the Missouri system.
• Four+ years of office or clerical experience.
• High school diploma or GED; vocational training may substitute on a year-for-year basis.

Responsibilities

• Directs the activities of a large office staff or supervisors; plans and coordinates staff efforts.
• Performs independent functions applying specialized program knowledge and coordinating program activities.
• Provides complex administrative assistance and prepares/coordinates meetings and logistics.
• Oversees preparation of fiscal, payroll, personnel, purchasing and related documents.
• Recommends changes to policies/procedures and communicates instructions.
• Tracks budgets and compiles financial or program data into ad hoc reports.
• Drafts correspondence and resolves inquiries from officials, customers, vendors and the public.
• Operates with independence and follows supervisor guidance to achieve results.

Skills

Office management

Administrative support

Budget tracking

Clerical/records management

Education

High school diploma or GED

Tools

Spreadsheets

Databases

Job description

A position in the Missouri Department of Corrections is more than a job. It\'s a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they\'re good neighbors.

We offer great benefits!Missouri State Employee Retirement System / Deferred compensation plan / Health insurance (medical, vision, dental for employees and family) / Paid life insurance / Long-term disability insurance / Cafeteria plan / Paid holidays / 10 hours annual leave per month / 10 hours sick leave per month / Uniforms provided when required / Pre-service and in-service training / Access to credit union / Direct deposit of paycheck (required) / Employee health, wellness and safety initiatives / MOST 529 College Savings Program. The Missouri Department of Corrections is an equal opportunity employer and a drug-free workplace.

• Serves as office manager directing a variety of support functions; plans/assigns/directs/coordinates the activities of a large office staff directly or through supervisors/exercises delegated authority in the selection/training/assignment/evaluation of employees
• Performs independent functions; application of technical expertise/specialized program knowledge/ organizes/implements program activities/confers with management regarding program status and issues
• Provides complex administrative assistance/represents the supervisor at staff or other meetings/ recognizes manager\'s and staff priorities/schedules meetings/coordinates logistical arrangements for program, agency, inter-agency efforts
• Oversees/ensures the accurate, timely preparation/review/posting/processing of a variety of fiscal, payroll, personnel, purchasing, and related documents
• Recommends changes in operational policies/procedures for approval by supervisor/prepares and communicates instructions/directives regarding changes and clarification of policy/ensures policies and procedures are properly implemented in the unit/section supervised
• Tracks/monitors assigned operating unit budgets/spending plans; researches and/or collects, assembles, and summarizes financial/statistical information; researches assigned issues/compiles pertinent program or fiscal information/prepares complex ad hoc reports/spreadsheets/databases
• Composes/drafts correspondence involving the interpretation of agency rules/regulations/program responsibility and responds to inquiries from state officials/customers/vendors/the public regarding agency matters; investigates/recommends corrective action to resolve customer complaints
• Exercises independence in decision making based on agency operations/policies/procedures; receives general supervision from an administrative supervisor who makes assignments based on desired objectives and reviews work for achievement of results and performs other related work as assigned

Minimum Qualifications

One or more years of experience as an Administrative Support Assistant (SOSA) with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Four or more years of office or related clerical experience; and possession of a high school diploma or proof of high school equivalency.

(Training from an accredited vocational or business school in Office Management, Secretarial Science, or a closely related field may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours, or 480 clock hours, for one year.)

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and you are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

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