Lead Administrative Specialist, Surgical Services

montagehealth; Monterey (CA); On-site; USD 53,000 - 71,000; Full time

Job summary

Montage Health seeks an Administrative Specialist to support Surgical Services and the nursing division. You will handle a range of complex clerical tasks, oversee documentation, and coordinate meetings while maintaining confidentiality.

The role requires strong MS Word/Excel/Outlook/PowerPoint skills, effective communication, and supervisory experience. Regular hours Mon–Fri, on-site at Monterey; pay range $38.72–$51.80 per hour, with shift differentials as noted.

Qualifications

• Minimum 2 years of admin/clerical experience.
• Supervisory or leadership experience.
• Proficiency with MS Office suite and filing systems.
• Experience with budgets and financial reporting is a plus.
• Strong time management and multitasking abilities.

Responsibilities

• Provide administrative support within Surgical Services and nursing divisions.
• Develop office procedures and manage manuals and regulatory docs.
• Coordinate meetings, schedule rooms, and handle visitors and calls.
• Maintain confidential information and organize department records.
• Collaborate with Biomedical Services and Supply Chain on contracts and equipment.

Skills

MS Word

Excel

Outlook

PowerPoint

Publisher

Verbal communication

Interpersonal skills

Time management

Multitasking

Education

High school diploma or GED

College or business-level courses in admin/CS

Tools

MS Word

Excel

Outlook

PowerPoint

Publisher

Job description

Montage Health seeks an Administrative Specialist to support Surgical Services and the nursing division. You will handle a range of complex clerical tasks, oversee documentation, and coordinate meetings while maintaining confidentiality.

The role requires strong MS Word/Excel/Outlook/PowerPoint skills, effective communication, and supervisory experience. Regular hours Mon–Fri, on-site at Monterey; pay range $38.72–$51.80 per hour, with shift differentials as noted.