Lead Administrative Specialist (Direct Hire)

US John Glenn Research Center at Lewis Field; Ohio; On-site; USD 65,000 - 90,000; Full time

Job summary

The US John Glenn Research Center at Lewis Field seeks a Lead Administrative Assistant to coordinate workload balance, resolve employee concerns, and manage records. You will support staff development, ensure coverage, and act as a floater for staffing needs across divisions and directorates, driving efficient operations and service quality.

Applicants should demonstrate experience in coordinating events, using Office 365 and Adobe Acrobat, and provide a clear narrative of their applicable

Qualifications

• Specialized experience coordinating team activities and onboarding.
• Experience coordinating events and meetings, including scheduling and preparing materials.
• Proficiency with Microsoft Office 365 and Adobe Acrobat for administrative documents.
• Clear resume describing how you meet specialized experience.

Responsibilities

• Coordinate and balance workloads across teams and offices.
• Resolve daily employee concerns and manage records.
• Report performance and support staff development.
• Serve as a designated floater for critical staffing needs across divisions and directorates.
• Ensure coverage and drive efficient office operations.

Education

Master's degree in an appropriate field

Two full academic years of graduate education toward a master's or equivalent

LL.B or J.D, if related

Doctoral degree (Ph.D or equivalent) in an appropriate field

LL.M., if related

Tools

Microsoft Office 365

Adobe Acrobat

Job description

As a Lead Administrative Assistant, you coordinate and balance workloads, resolve daily employee concerns, manage records, and report performance. You will support staff development, ensure coverage, and serve as a designated floater for critical staffing needs, including division and directorate level offices, helping the unit achieve organizational goals through effective team leadership and development. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work.

To qualify for the GS-09 level

• One year of directly related specialized experience equivalent to the GS-07 level:
  • Coordinating team activities by distributing assignments, monitoring work progress, answering procedural questions, and supporting employee onboarding and training;
  • Providing administrative support and coordinating events and meetings, including scheduling participants, arranging resources, preparing materials, and documenting action items and follow-up activities;
  • Using Microsoft Office 365 and Adobe Acrobat or similar applications to prepare and maintain administrative documents, spreadsheets, presentations, reference materials, and organizational records.
• OR
• b) Completed all requirements for a master's or equivalent graduate degree in an appropriate field
• OR
• c) Completed 2 full academic years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree in an appropriate field
• OR
• d) LL. B or J.D, if related
• OR
• e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

To qualify for the GS-11 level

• One year of directly related specialized experience equivalent to the GS-09 level:
  • Leading teams by establishing priorities, distributing workloads, monitoring assignments, reviewing work products, and identifying employee training and development needs;
  • Providing administrative support at the executive level, executing administrative tasks such as correspondence, travel, coordination of meetings and events, phone/visitor handling, report preparation, and complex calendar management;
  • Analyzing administrative processes and workloads using qualitative and quantitative methods, recommending operational improvements, and preparing reports to support management decisions.
• OR
• b) Completed all requirements for a doctoral degree (i.e., Ph.D. or equivalent) in an appropriate field
• OR
• c) Completed 3 full academic years of progressively higher-level graduate education leading to a Ph.D. degree or equivalent doctoral degree in an appropriate field
• OR
• d) LL.M., if related
• OR
• e) Have an equivalent combination of experience and graduate study as discussed in a), b), c) and d) above

Your resume must include a clear and detailed narrative description, in your own words, of how you meet the required specialized experience. Experience statements copied from a position description, vacancy announcement or other reference material constitutes plagiarism and may result in disqualification and losing consideration for the job.

Please visit https://www.nasa.gov/careers/how-to-apply/#Super-Intelligence to review NASA's guidance on the use of super intelligent (SI) or SI-assisted tools during the application process.