Lead Accountant / AR Manager

Passport; United States; Hybrid; USD 90,000 - 140,000; Full time

Job summary

Passport is seeking a detail-oriented Accounting Lead to own day-to-day accounts payable, freight invoicing, and vendor management in a hybrid finance role. You’ll also own a slice of the general ledger and month-end close, working directly with the Accounting Manager.

You will supervise the AP Coordinator and an outside data-entry resource, while driving process improvements across QuickBooks Online, Tipalti, Bill.com, and Ramp to strengthen controls and efficiency. A strong background in U.S.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 4-6 years of accounts payable experience with 1-2 years supervising AP staff or an outsourced resource.
• Solid working knowledge of U.S. GAAP and SOX-aligned controls.

Responsibilities

• Own end-to-end accounts payable: invoice intake, coding, approvals, and payment batches.
• Code and record freight carrier and vendor invoices; resolve data discrepancies.
• Review payment batches for policy compliance before final approval.
• Maintain AP controls to prevent duplicate or unauthorized payments.
• Oversee vendor onboarding and master data; handle banking/payment changes.
• Monitor cash needs and payment timing; flag funding requirements.
• Supervise AP Coordinator and external data-entry output.
• Ensure Ramp corporate card compliance and receipt enforcement.
• Support 1099 filings and vendor tax compliance.
• Lead automation improvements across QuickBooks Online, Tipalti, Bill.com, Ramp.
• Partner with departments to resolve invoice discrepancies and improve cost visibility.
• Own GL accounts and month-end close tasks; ensure US GAAP and SOX controls.

Skills

Analytical skills

Organizational skills

Multi-priority management

Cross-functional communication

Education

Bachelor's degree in Accounting/Finance

Tools

QuickBooks Online

Tipalti

Bill.com

Ramp

Excel

Job description

About you and the role:

We are seeking a detail-oriented, hands-on Accounting Lead to join our growing finance team at Passport, a shipping and logistics platform for e-commerce brands. This hybrid role leads our day-to-day accounts payable function, including our freight carrier network, vendor invoices, and corporate card compliance while also owning a defined slice of our general ledger and month-end close. The ideal candidate is as comfortable managing invoices, vendors, and payment cycles as they are in the technical detail of a reconciliation and reports directly to the Accounting Manager.

What you'll be doing:

• Own the end-to-end accounts payable process - invoice intake, coding, approval routing, and payment batch preparation - ensuring vendors are paid accurately and on time.
• Ensure freight carrier and vendor invoices are coded and recorded accurately, resolving data discrepancies across AP systems before invoices reach payment.
• Review completed payment batches for policy compliance and appropriate approvals before submitting them to the Accounting Manager for final approval and release.
• Maintain AP controls that prevent duplicate, inaccurate, or unauthorized payments.
• Manage vendor onboarding, tax documentation, and vendor master data, escalating banking or payment-detail changes for independent verification.
• Monitor upcoming cash requirements and payment timing, flagging funding needs to the Accounting Manager ahead of due dates.
• Supervise and review the work of the AP Coordinator, and direct and quality-check the output of the external data-entry resource.
• Manage corporate card compliance in Ramp, including coding accuracy, receipt enforcement and policy adherence.
• Support annual 1099 filings and related vendor tax compliance.
• Lead process and automation improvements across QuickBooks Online, Tipalti, Bill.com, and Ramp to strengthen controls, improve accuracy and shorten the close.
• Partner with other departments to resolve invoice discrepancies and improve cost visibility.
• Own assigned general ledger accounts and month-end close tasks end to end, ensuring compliance with U.S. GAAP and SOX-aligned controls and meeting the close calendar.
• Prepare journal entries, accruals, and supporting schedules for assigned areas, and review entries prepared by others where relevant.
• Prepare and review account reconciliations - including the AP subledger to the general ledger - investigating variances and clearing reconciling items before they age.
• Prepare recurring cost and shipping-spend reporting, partnering with Operations to explain variances and trends.
• Maintain up-to-date process documentation for the accounting procedures you own.

You have many of the following:

• Bachelor's degree in Accounting, Finance, or a related field.
• 4-6 years of accounts payable experience, including 1-2 years directly supervising AP staff or an outsourced resource, at a U.S.-based company, along with hands-on general accounting experience (journal entries, reconciliations, month-end close).
• Solid working knowledge of U.S. GAAP, experience operating in a SOX-aligned or otherwise controls-conscious environment is a plus.
• Hands-on experience with QuickBooks Online, Tipalti, Bill.com, and Ramp; advanced Excel skills.
• CPA or active progress toward CPA is a plus, not required.
• Strong analytical and organizational skills with a high attention to detail.
• Ability to communicate effectively across departments and time zones.
• Self-starter with the ability to manage multiple priorities independently in a remote environment.
• Experience in shipping, logistics, or e-commerce is a plus.