Law Office Manager

State of Alaska; Highland Park (AK); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

The State of Alaska seeks a qualified Law Office Manager for the Fairbanks District Attorney’s Office. The role leads administrative staff, manages HR tasks, and oversees financial and travel coordination to support prosecutors and casework.

Ideal candidates bring competency-based qualifications, legal office experience, and the ability to collaborate with internal and external partners in a dynamic government environment.

Competenze

• Legal knowledge of laws, court procedures, precedents, and government regulations.
• Experience planning and supervising staff and HR tasks.
• Attention to detail in handling documents and processes.
• Strong problem solving and reasoning under pressure.
• Technical competence with legal documents and office software.

Mansioni

• Oversee operations of the Fairbanks District Attorney’s Office.
• Lead and direct administrative staff and manage financial documents.
• Coordinate travel, maintain equipment, and interface with internal/external partners.

Conoscenze

Employee development

Accountability

Criminal law

Attention to detail

Problem solving

Technical competence

Formazione

Paralegal / legal assistant background

Descrizione del lavoro

Come join the State of Alaska!

This job class uses Competency Based minimum qualifications (MQs). Please read the Competency Based MQ instructions below to learn more.

The Department of Law, Division of Criminal is recruiting for a Law Office Manager in Fairbanks!

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing:

The Fairbanks Law Office Manager is responsible for overseeing the operations of the Fairbanks District Attorney’s Office. This role includes providing leadership and direction to administrative support staff, executing administrative duties such as managing financial documents, handling human resource tasks, coordinating travel arrangements, maintaining office equipment, and working collaboratively with internal stakeholders and external agencies to ensure efficient task completion.

Mission and Values/Culture:

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team:

The Law Office Manager position is a member of the management team that facilitates the prosecutors' work in ensuring accountability for criminal offenses. This position offers both engaging and complex responsibilities, including oversight of administrative support functions for one of the State's largest District Attorney's Offices. The scope of duties is comprehensive, providing a dynamic environment with continual opportunities for professional growth.

The Working Environment You Can Expect:

When you join this team, you can expect a welcoming workplace where you can lead, enjoy daily team collaboration, explore various legal fields, and strengthen your office and computer skills while building a strong team.

The Fairbank’s District Attorney's Office is located at 510 2nd Avenue, Ste. 200, AK, 99701. The office environment is friendly, dynamic and engaging.

Fairbanks, Alaska, offers unmatched access to wilderness adventures from dog mushing and skiing to river activities and stunning Northern Lights views all year.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Employee Development: Knowledge of employee development concepts, principles, and practices related to planning, evaluating, and administering training, organizational development, and career development initiatives.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
• Criminal Law: Knowledge of state and Federal criminal laws, including procedures, regulations, guidelines, and precedents related to admissibility of evidence and prosecution.

To view the general description and example of duties for the position please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Minimum Qualifications:

Any combination of education and/or experience that provides the applicant with competencies in:

• Legal, Government, and Jurisprudence: Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, Government regulations, Executive orders, agency rules, Government organization and functions, and the democratic political process.

• Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
• Attention To Detail: Sees and pays attention to details; recognizes the component parts of a procedure or object, and can verify correctness or error in an individual part or procedure.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
• Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
• Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Equivalent to those typically gained by:

Training and/or education as a paralegal, legal assistant, legal secretary, or in criminal justice, administrative office technology, business and marketing management, entrepreneurship, office assistance, or similar fields, and/or progressively responsible experience preparing and processing legal documents and correspondence in a legal office or law enforcement environment or performing a variety of administrative support functions for an office.

Special Note:

Many positions require incumbents to be able to obtain and maintain a limited government Notary and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If either of these requirements are present, they will be stated in the vacancy announcement.

PLEASE READ THE FOLLOWING CAREFULLY

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to. Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

REQUIRED OF ALL APPLICANTS

At the time of the interview, please ensure that you provide the following materials:

1. Educational transcripts if using education to meet the minimum qualifications of this position.
2. List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.

1. Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

BACKGROUND CHECK

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access, which will be done through the office.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. Copies of transcripts are required to verify educational credentials and must be attached to your application upon submission. Unofficial transcripts are acceptable, provided they include the URL and institution name.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

If education is completed in a foreign college or university, it may be used to meet the above requirements, if applicable. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application, and you will not receive further consideration.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll-free) or [phone]. If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the 'governmentjobs.com' domain. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodations, auxiliary aids, or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail]

For assistance with applying for a password, please visit https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Joe Dallaire, District Attorney

Email: [e-mail]

Phone Number: 907-451-5970