Law Firm Workflow Coordinator

REIBLAW; Denton (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

Defense Mechanics Inc, located in Denton, Texas, is looking for a detail-oriented team member to ensure smooth operations. This role involves coordinating client requests and legal work, managing tasks, and ensuring projects move efficiently from start to finish. Ideal candidates possess exceptional organizational and communication skills.

The compensation is between $55,000 and $65,000, with opportunities for professionals that enjoy a fast-paced environment. Previous experience in a law firm is preferred but not required.

Qualifications

• Exceptional organizational and communication skills (both written and verbal).
• Strong attention to detail and ability to manage multiple tasks.
• Experience with project management or task management systems.

Responsibilities

• Assess legal documents for compliance.
• Inform clients about case status.
• Conduct legal research for documentation.

Skills

Organizational skills

Communication skills

Attention to detail

Project management tools

Proficient with office technology

Tools

Asana

Trello

ClickUp

Google Workspace

Microsoft Office

Job description

Job Description

Are you highly organized and enjoy keeping systems running smoothly? REIBLAW, a fast-growing business law firm in Denton, Texas, is looking for a detail-oriented team member to help coordinate the flow of client requests and legal work between clients and attorneys. In this role, you will track incoming client requests, manage tasks in our workflow system, communicate updates to clients, and help ensure projects move efficiently from start to finish. This position focuses on organization, communication, and operational support—not providing legal advice.

The ideal candidate is extremely organized, comfortable managing multiple tasks at once, and enjoys working in a fast-paced professional environment. If you are a strong communicator, a proactive problem-solver, and someone who takes pride in keeping things running smoothly, we would love to hear from you.

Compensation

$55,000 – $65,000

Responsibilities

• Assess legal documents to assure compliance to all legal requirements
• Inform clients and outside counsel on case status as requested
• Conduct legal research to obtain documentation regarding health insurance, social security, medical records, and medical providers
• Provide recommendations to attorneys with regard to cost and time-effective ways to accomplish the client’s goals
• Aid attorneys with all aspects of case management, including billing, docketing deadlines, and providing reminders as requested

Qualifications

• Exceptional organizational and communication skills (both written and verbal)
• Strong attention to detail and the ability to manage multiple tasks and priorities at once
• Experience using project management or task management systems such as Asana, Trello, ClickUp, or similar tools
• Comfortable working with attorneys and clients in a professional environment
• Proficient with standard office technology, including Google Workspace, Microsoft Office, and online collaboration tools
• Self-starter who can work independently while also supporting a team
• Previous experience in a law firm, professional services firm, or administrative operations role is preferred but not required

About Company

REIBLAW is a fast-growing business and estate planning law firm based in Denton, Texas, built on a simple idea: legal services should be proactive, relationship-driven, and designed to help business owners succeed. We operate on a modern subscription model—the ACCESS PLAN—which allows our team to build long-term client relationships while delivering consistent, high-value legal support without the traditional hourly billing model. Our attorneys work closely with business owners to protect what they’re building through asset protection, intellectual property strategy, contract development, and long-term planning. We are building a team of organized, service-driven professionals who want to be part of an innovative firm that is reshaping how legal services are delivered—and who take pride in helping entrepreneurs grow with confidence.