Law Firm Receptionist

National LGBTQ+ Bar Association; Ridgefield Park (NJ); On-site; USD 50,000; Full time

Job summary

A leading non-profit law firm is seeking a Receptionist in Ridgefield Park, NJ, to manage front desk operations and provide administrative support. This hybrid role is essential for maintaining smooth daily operations while ensuring a professional first point of contact for clients. Responsibilities include receptionist duties, handling mail, and supporting attorneys. Candidates should demonstrate strong organizational skills and proficiency in Microsoft Office, with a flexibility to adapt to dynamic tasks.

Qualifications

• Detail-oriented and professional approach.
• Flexible and adaptable to shifting priorities.
• Ability to work both independently and collaboratively.

Responsibilities

• Answer and direct incoming phone calls.
• Greet and assist visitors and clients.
• Provide general administrative support to attorneys and staff.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Effective time management

Tools

SurePoint billing software

Adobe Acrobat

Job description

1 day ago Be among the first 25 applicants

We are seeking a professional, detail-oriented Receptionist to support our fast-paced law firm. This hybrid role is essential in ensuring smooth daily operations, serving as the first point of contact at the front desk while providing backup administrative support to various departments, including the mailroom and attorney teams.

Front Desk Duties

• Answer and direct incoming phone calls in a courteous and professional manner
• Greet and assist visitors and clients
• Receive and distribute packages and deliveries
  
  

Administrative Support / Mailroom Backup

• Scan and route incoming mail
• Perform copy and binding jobs as needed
• Operate postage machine and ensure timely outgoing mail
• Monitor and replenish office supplies and kitchen inventory
• Provide general administrative assistance to attorneys and staff as needed
  
  

Qualifications & Skills

• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Familiarity with SurePoint (formerly Rippe & Kingston) or similar billing/timekeeping software preferred
• Working knowledge of Adobe Acrobat
• Strong organizational skills and attention to detail
• Effective time management skills with the ability to prioritize and manage multiple tasks for multiple attorneys
• Flexible and adaptable to shifting priorities
• Quick learner with the ability to master new software and systems
• Demonstrated initiative and ability to work both independently and collaboratively

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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