Law Firm Office & Billing Coordinator (Contract to Perm)

Burnett Specialists; Houston (TX); On-site; USD 32,000 - 36,000; Full time

Job summary

Burnett Specialists is seeking a dependable, detail-oriented Office Manager Assistant for a Downtown Houston law firm. This contract-to-start role offers strong potential to convert to a full-time position after 90+ days and is on-site in Downtown Houston.

The ideal candidate thrives in a professional office environment and brings a proactive, 'whatever it takes' attitude. QuickBooks experience is highly preferred, and responsibilities include billing support, vendor invoice processing, time

Qualifications

• Experience in administrative, office coordination, or accounting support.
• Law firm experience is a plus.
• Proficiency with Timeslips and QuickBooks preferred.
• Strong MS Office skills (Excel, Word, Outlook).

Responsibilities

• Process vendor invoices using Timeslips and QuickBooks.
• Maintain time entries in Timeslips as needed.
• Reconcile bank and credit card statements.
• Assist with billing and accounting administrative tasks.
• Maintain organized financial records and receipts.
• Coordinate office repairs with vendors and contractors.
• Oversee maintenance for office equipment.
• Update monthly spreadsheets for telecom and expenses.
• Provide backup receptionist coverage and phone support.
• Support safety procedures and Fire Warden training.
• Prepare documents and reports using MS Office.

Skills

Organizational skills

Attention to detail

Multitasking

Tools

Timeslips

QuickBooks

Microsoft Office

Excel

Job description

Burnett Specialists is seeking a dependable, detail-oriented Office Manager Assistant for a Downtown Houston law firm. This contract-to-start role offers strong potential to convert to a full-time position after 90+ days and is on-site in Downtown Houston.

The ideal candidate thrives in a professional office environment and brings a proactive, 'whatever it takes' attitude. QuickBooks experience is highly preferred, and responsibilities include billing support, vendor invoice processing, time