Law Firm Administrative Operations Lead

Freeman, Mathis & Gary; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Job summary

Freeman Mathis & Gary, LLP in Chicago seeks an Administrative Manager to supervise a team of legal support staff and support daily office operations for the Chicago office, ensuring attorneys have the necessary assistance and a productive work environment.

The successful candidate will lead staffing, onboarding, training, and approvals, collaborate with the Regional Administrative Manager, and promote a smooth, compliant operation across the firm’s Chicago presence.

Qualifications

• Minimum 3-5 years’ management/supervisory experience.
• Ability to work independently in a fast-paced environment.
• Ability to maintain confidentiality with sensitive information.
• Excellent organizational and time management skills.

Responsibilities

• Supervise legal assistants, receptionist, office supervisor/coordinator, and interns.
• Monitor and coordinate legal assistant/attorney staffing ratios and workflow.
• Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests.
• Assess staff performance, provide coaching/guidance and address performance issues; conduct annual performance reviews.
• Understand and perform basic employee relations.
• Collaborate on recruitment, interview and hire of legal support staff; review resumes and obtain final approvals.
• Employee onboarding/offboarding duties and IT account setup.
• Collaborate on training development and implementation for assigned staff.
• Ensure Chicago office is functional, safe, and stocked with supplies.
• Interact with property managers and manage vendors for office operations.
• Plan, schedule and promote office events.
• Other administrative duties and projects as requested.

Skills

Leadership

Organization

Communication

Time management

Confidentiality

Proactivity

Education

Bachelor's degree in business administration or related field

High School Diploma

Job description

Freeman Mathis & Gary, LLP in Chicago seeks an Administrative Manager to supervise a team of legal support staff and support daily office operations for the Chicago office, ensuring attorneys have the necessary assistance and a productive work environment.

The successful candidate will lead staffing, onboarding, training, and approvals, collaborate with the Regional Administrative Manager, and promote a smooth, compliant operation across the firm’s Chicago presence.