Law Enforcement Transcription & NIBRS Data Entry

Marion County Sheriff's Office; Ocala (FL); Vor Ort; USD 19.000 - 28.000; Vollzeit

Zusammenfassung

Marion County Sheriff's Office is seeking a transcriptionist to convert police reports via live dictation, email, and hard copy into the RMS system. The role includes entering NIBRS data, validating accuracy, and maintaining confidentiality.

The candidate must demonstrate fast, accurate data entry and strong grammar and spelling skills. The job requires learning NIBRS and RMS processes, handling sensitive information, and supporting deputies and detectives.

Qualifikationen

• Transcribe a minimum of 45 words per minute accurately.
• Proficiency in English grammar, spelling and punctuation.
• Ability to follow instructions with minimal supervision.
• Possess normal sight and hearing abilities.
• Ability to organize own work.
• Ability to perform general office skills.
• Ability to handle confidential matters without compromising confidentiality.
• Ability to work harmoniously with all office personnel.

Aufgaben

• Abide by the “Law Enforcement Code of Ethics.”
• Learn the RMS Program to enter reports accurately.
• Enter incident reports received via telephone and email into the RMS program.
• Proof incident reports for accuracy, including spelling and coding.
• Take dictation over the phone and gather data to generate accurate incident reports.
• Create incident reports from preexisting charging documents.
• Use a standard phone system and transfer calls as needed.
• Learn all NIBRS requirements and guidelines for proper coding.
• Complete NIBRS review for approved reports.
• Complete Teletype forms for FCIC/NCIC entries, removals, and purges.
• Familiarize with Silver Alert, Amber Alert, Purple Alert, and safety alerts.
• Learn Vigilant LPR Program to enter tags for deputies/detectives.
• Learn Florida Statutes and Marsy’s Law requirements.
• Be proficient in the CAD system.
• Maintain a clean working environment.
• Assist deputies, detectives, and others with STAR functions.
• Perform other duties including temp reassignment during emergencies.

Kenntnisse

Transcription

Data entry

English grammar

Confidential information handling

Ausbildung

High school diploma or GED

Tools

RMS Program

NIBRS knowledge

CAD system

Jobbeschreibung

This is a position responsible for transcribing police reports via live dictation, email, and hard copy
reports. Entry of NIBRS data into each incident report and the ability to conduct NIBRS data validation.
Requires above average data entry and use of grammar and spelling skills, along with knowledge of
basic interview techniques. Requires the ability to use discretion with confidential information.Duties:
A. Abide by the Law Enforcement Code of Ethics and conduct all duties in accordance with applicable agency policies, procedures, rules, and regulations.
B. Receive information by telephone, electronic communication, and other approved methods for the
preparation and entry of law enforcement incident reports.
C. Utilize appropriate interviewing and information-gathering techniques to obtain all information necessary to prepare complete and accurate incident reports.
D. Enter incident reports and related information accurately and efficiently into the agency Records Management System (RMS).
E. Create incident reports from pre-existing charging documents.
F. Review and proof-read incident reports for completeness, accuracy, spelling, grammar, proper coding, and compliance with agency procedures.
G. Develop and maintain a working knowledge of RMS functions and information maintained within the system.
H. Develop a working knowledge of National Incident-Based Reporting System (NIBRS) requirements, standards, and reporting guidelines and maintain proficiency as reporting requirements change.
I. Complete NIBRS validation and quality-control review of applicable approved reports.
J. Identify discrepancies or reporting deficiencies and take appropriate corrective action within established procedures.
K. Develop and maintain familiarity with applicable Florida Statutes and their relationship to NIBRS reporting requirements.
L. Review, approve, or reject online electronic reports submitted through the agency's designated reporting system.
M. Process and review arrest warrants, Notices to Appear (NTAs), WILAs, civil citations, and other criminal justice documentation received from the Central Records Division.
N. Prepare teletype documentation for FCIC/NCIC entries, removals, cancellations, and purges in accordance with applicable requirements.
O. Maintain working knowledge of FCIC/NCIC policies, procedures, and security requirements applicable to assigned duties.
P. Enter and maintain information in the agency's Vigilant License Plate Recognition (LPR) system as authorized and required.
Q. Maintain familiarity with Silver Alerts, AMBER Alerts, Purple Alerts, officer-safety alerts, and other applicable public-safety notification systems.
R. Utilize agency-maintained databases and authorized criminal justice investigative systems for research and information verification.
S. Maintain the confidentiality and security of criminal justice information and other confidential or exempt
information in accordance with applicable laws, regulations, and agency policies.
T. Provide courteous and professional telephone service, including answering, routing, and transferring calls within the S.T.A.R. Division and throughout the agency.
U. Respond appropriately to the Sergeant Line and other designated priority communications.
V. Develop and maintain proficiency in the agency Computer-Aided Dispatch (CAD) system as required for assigned responsibilities.
W. Assist deputies, detectives, supervisors, and other agency personnel with S.T.A.R.-related functions and information.
X. Communicate effectively and professionally with agency personnel and external agency contacts.
Y. Maintain assigned files, documentation, supplies, and work areas in an organized manner.
Z. Maintain awareness of supply needs and assist with inventory responsibilities as assigned.
AA. Attend job-related training, courses, seminars, or conferences to maintain and improve technical and professional knowledge.
BB. Maintain required certifications, training, and system proficiency applicable to assigned responsibilities.
CC. Exercise appropriate judgment and discretion when handling confidential, sensitive, or restricted information.
DD. Organize and prioritize workload to meet operational needs and established deadlines.
EE. Perform other related duties as assigned.
FF. Work modified schedules or accept temporary reassignment during declared emergencies, agency
activations, or other operational needs as determined by the Sheriff.JOB PREREQUISITES:
A. High school diploma or GED
B. Valid Florida driver’s license
C. Ability to accurately type a minimum of 35 words per minute
D. Ability to work independently with minimal supervision
E. Ability to follow instructions and organize own work
F. Ability to prioritize and work on various tasks simultaneously, with efficiency
G. Proficiency in grammar, spelling, and punctuation

JOB REQUIREMENTS:
In addition to the job prerequisites, a S.T.A.R. Operator I is expected to develop proficiency in the fundamental responsibilities of the S.T.A.R. Division.

The employee must demonstrate the ability to perform general office duties; maintain appropriate supply
inventory; develop and maintain working knowledge of NIBRS reporting requirements; process applicable arrest and criminal justice paperwork; accurately review and proof-read incident reports; communicate effectively with agency personnel; perform assigned FCIC/NCIC-related functions; enter authorized information into Vigilant LPR; and maintain the confidentiality and security of highly sensitive criminal justice information.

S.T.A.R. Operator I serves as the entry and developmental level and is expected to progressively demonstrate independent proficiency in assigned duties.WORKING CONDITIONS:
• Normal office environment. Position requires 12-hour shift work, including both days and night shifts, weekends, and holidays.
• May be required to work overtime, extended hours, or modified schedules as necessary to meet operational needs.
• Majority of the time is spent on data entry into RMS.

ADA:

Physical and dexterity requirements.Requires work that involves walking, standing, bending, and squatting. Exerting up to twenty (20) pounds of force on recurring basis. Ability to lift, carry, push, or pull items up to ten (10) pounds. Ability to sit at a desk and view a display screen for extended periods of time. Ambulate independently. Manual dexterity.

Environmental Hazards:
This job risks exposure to office related dust, fumes, and odors.

Sensory Requirements:
This job requires normal visual acuity and field of vision, hearing and speaking.

The Office of the Sheriff is an Equal Opportunity Employer. ADA requires the Office of the Sheriff to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Nothing in this job description prevents management from assigning different or additional duties or modifying the job description at any time.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for career Service vacancies and are encouraged to apply. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.