Latourette Library Services Assistant 3

Yale Cancer Center; New Haven (CT); On-site; USD 59,000 - 66,000; Full time

Job summary

Yale University’s Divinity Library seeks an organized acquisitions and basic cataloging support specialist. Under minimal supervision, you will assist Latourette-funded projects, document procedures, and coordinate with vendors and internal teams in a fast-paced service environment.

The role includes tracking funds, generating reports, providing bibliographic access, and supervising student staff while ensuring resources are processed and shelved promptly to support researchers and teaching

Qualifications

• Proven ability to compose correspondence, write reports, and document procedures clearly.
• Comfort using translation tools and handling multilingual materials.
• Proficiency with MS Office and library systems/databases.
• Ability to organize multiple tasks in a busy service environment.
• Experience coordinating with vendors and internal partners.

Responsibilities

• Answer questions on use and restrictions of materials.
• Compose correspondence and support reference services.
• Search and verify bibliographic data with incomplete information.
• Update data files and correct inaccuracies.
• Lead or guide other staff and interns as needed.
• Process interlibrary loan requests and track expenditures.

Skills

MS Office

Library systems

Attention to detail

Team collaboration

Vendors coordination

Education

High school diploma

Associate's degree

Job description

Salary Range

$28.43

Job Requisition ID

137347WD

Overview

Reporting to the Divinity Library Director and under minimal direction, exercises independent judgment within a broad framework of stated goals and procedures to support the Divinity Library’s Latourette-funded collection building and related collection services, and to foster an environment of teamwork and collaboration in a fast-paced, service-oriented setting.

Provides a broad range of skills to support acquisitions and basic cataloging/bibliographic access for materials funded by the Latourette Endowment and other funds in a wide variety of languages. Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files, and databases; documents decisions and sources used. Tracks selected funds with spreadsheets and other tools; monitors expenditures and reconciles records as needed; generates and reviews statistical and acquisitions reports to identify problems, trends, and opportunities; elevates discrepancies to the Divinity Library Director. Communicates with vendors and internal partners to resolve ordering and receiving issues and maintains clear documentation of unit procedures. May be required to assist with disaster recovery operations and perform other related duties as assigned.

Serves as a primary source of information on established procedures and policies related to Latourette-funded acquisitions and processing for library staff. Oversees the work of student employees as assigned in support of collection workflows. Ensures that continuing resources are received and placed on the shelves for patron use. Consults librarians/authorized requestors as needed to determine scope and requirements of a purchase request; identifies and resolves problems. Acquires library material that has been recommended by librarians/authorized requestors using established procedures; prepares and maintains order documentation; follows up on claims, backorders, cancellations, and replacements with vendors. Creates, or reviews and modifies documentation of unit procedures; composes original correspondence, reports, and procedures (including vendor communications and internal status updates).

Receives and inspects newly acquired materials; coordinates routing for processing; maintains accurate status tracking and documentation. Routes materials requiring complex or original cataloging to Library Technical Services; provides basic cataloging/bibliographic access support as part of receiving/processing, including searching for copy and updating/creating minimal records as appropriate. Performs additional functions incidental to library activities (e.g., materials management such as unpacking, charging/routing, sorting/distribution) and other duties as needed.

Required Skills and Abilities

• Demonstrated ability to compose correspondence, write reports, and document procedures clearly.
• Using online translation tools and ISBN numbers, must be comfortable working with materials in Spanish, Portuguese, German, French, Italian, Chinese, Korean, etc.
• High level of proficiency with office equipment and software (MS Office); library-related applications; demonstrated knowledge of library systems and databases.
• Previous work experience demonstrates ability to organize and prioritize multiple concurrent work assignments, complete tasks in a busy service environment, exercise sound judgment, initiative, and attention to detail.
• Proven ability to work effectively and efficiently in a team setting and to establish sound working relationships with other units and departments.

Preferred Skills and Abilities

• Previous library experience, preferably in an academic setting.
• Knowledge of Alma or similar library services platform.
• Working knowledge of another language, preferably Spanish, German, or Chinese.

Principal Responsibilities

• Answers questions on use and restrictions of materials.
• Composes correspondence answering reference questions. Performs a variety of public services and technical services functions.
• Searches and verifies bibliographic data with incomplete information or source material in catalogs, reference sources, files and databases.
• Corrects or recommends corrections in data files.
• Instructs, provides work direction or revises the work of other staff. May assists in the coordination and distribution of work.
• Determines and assigns library privileges to visitors. Completes and processes interlibrary loan requests. Monitors expenditures, reconciles statements and maintains records.
• Arranges, describes and prepares finding aids for collection.
• Mounts, labels, catalogs, slides and photographs. Assists in preparation of exhibits.
• Oversees a library during evening and weekends.
• Performs clerical functions incidental to library activities.

Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Original Job Posting Date

08/26/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade C

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Location

409 Prospect Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It\'s Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position. Employees will be assigned specific job-related duties throughout their hiring department.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.