Landscaping Services Admin & Project Coordinator

Clean Scapes LLC; San Antonio (TX); On-site; USD 36,000 - 56,000; Full time

Job summary

Clean Scapes LLC in Texas is seeking an Ancillary Services Administrator to support the efficient operation of a key service division. This in-person, full-time role focuses on administrative tasks, data entry, scheduling, and file management while coordinating with department leadership.

The ideal candidate brings 1+ years in an administrative role, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• 1+ years of experience in an administrative assistant, office support, or similar administrative role preferred.
• Strong organizational skills—able to manage multiple tasks, deadlines, and priorities effectively.
• Attention to detail—high degree of accuracy in all administrative and coordination work.
• Excellent communication skills—able to interact clearly and professionally with team members at all levels.
• Technical aptitude—comfortable with Microsoft Office Suite (Excel, Word, Outlook) and scheduling/database tools.

Responsibilities

• Administrative Support: handle daily tasks including scheduling, data entry, document prep, and file management.
• Project Coordination: maintain and update project documentation for accuracy and accessibility.
• Record Keeping: maintain organized records of schedules, service logs, and project details.
• Timekeeping & Payroll Support: collect, review, and audit employee timecards for labor allocation and payroll processing; resolve discrepancies with foremen.
• Auditing: monitor timekeeping systems and ensure deadlines are met across multiple dispersed job sites.

Skills

Admin experience

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Proactive mindset

Tools

Microsoft Office Suite

Scheduling tools

Job description

Clean Scapes LLC in Texas is seeking an Ancillary Services Administrator to support the efficient operation of a key service division. This in-person, full-time role focuses on administrative tasks, data entry, scheduling, and file management while coordinating with department leadership.

The ideal candidate brings 1+ years in an administrative role, strong organizational and communication skills, and proficiency with Microsoft Office.