Ownership Records Specialist I

Richland County; United States; Sur place; USD 22 000 - 32 000; Plein temps

Résumé du poste

Richland County is seeking a clerical specialist to establish and maintain accurate real property ownership records for tax assessment purposes. The role includes researching deeds, plats and related documents, recording changes, and assisting taxpayers with inquiries in a courteous, professional manner.

Responsibilities cover data entry, filing, routine reports, and collaboration with other departments to ensure compliance.

Qualifications

• High school diploma or GED; formal training or one year of college acceptable.
• Ability to perform clerical tasks with accuracy.
• Basic math and data-entry skills.

Responsabilités

• Receive, examine, record real estate and related records; deeds, plats, easements, and ownership documents.
• Greet visitors, answer calls, and route information to staff.
• Record property changes and verify records for accuracy.
• Assist in determining legal residency status and related mailings.
• Prepare reports and perform routine clerical duties.

Formation

High school diploma or GED

Description du poste

The purpose of the class is to establish and maintain accurate real property ownership records for use in County tax assessment, and to perform related clerical work as required. This class works according to set procedures under supervision.

ESSENTIAL TASKS

• Receives, examines, records, maintains and verifies real estate and other official records, such as deeds, plats, easements, marriage affidavits, death certificates, wills, and other records related to property ownership; records address changes; conducts title research as required.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person; greets and assists office visitors.
• Records property changes, such as lot splits, combinations, annexations, measurement changes, etc.
• Reviews records for accuracy and makes corrections as necessary.
• Accepts and processes applications for legal residence status.
• Also prepares applications for legal resident mailing.
• Assists in determining eligibility for multiple-lot discounts; provides customers with tax estimates as requested.
• Provides professional, courteous customer service at all times.
• Completes problem reports for tax payers as requested.
• Does routine clerical work as required, including but not limited to preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, etc.
• Attends meetings, training, seminars, etc., as necessary to maintain job knowledge and skills.
• Has to have general knowledge of each department within the Assessor’s Office to be able to handle questions from the general public and other departments within Richland County.

DATA INVOLVEMENT

Requires summarizing, tabulating or formatting data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information.

PEOPLE INVOLVEMENT

Requires speaking or signaling to people to convey or exchange information of a general nature.

INVOLVEMENT WITH TECHNOLOGY

Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner.

REASONING REQUIREMENTS

Requires performing semi-skilled work involving set procedures and rules but with frequent problems.

MATHEMATICAL REQUIREMENTS

Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages.

LANGUAGE REQUIREMENTS

Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form.

MENTAL REQUIREMENTS

Requires doing clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results.

VOCATIONAL/EDUCATIONAL PREPARATION

Requires high school diploma or GED equivalent supplemented by formal training, special courses or self-education that is equivalent to satisfactory completion of one year of college education or specialized advanced training in real estate, paralegal studies, records management, business or a closely related field.

SPECIAL CERTIFICATIONS AND LICENSES

Must possess a valid state driver’s license. Requires Notary Public certification.

EXPERIENCE REQUIREMENTS

Requires over six months and up to and including one year.

PHYSICAL AND DEXTERITY REQUIREMENTS

Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations.

ENVIRONMENTAL HAZARDS

The job risks exposure to no known environmental hazards.

SENSORY REQUIREMENTS

The job requires normal visual acuity and field of vision, hearing and speaking abilities, and color perception.

JUDGMENTS AND DECISIONS

Responsible for guiding others, requiring a few decisions affecting a few co-workers; works in a stable environment with clear and uncomplicated written/oral instructions but with some variations from the routine. Has to be able to analyze and interpret legal documents such as deeds, wills, plats, easements, etc. Has to remain polite and professional when dealing with irate taxpayers.

ADA COMPLIANCE

Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations. Richland County is an equal opportunity employer.

Compensation

Compensation Minimum: $19.68