Land Coordinator

Ashton Woods Homes; Houston, Northern (TX, KY); On-site; USD 55,000 - 75,000; Full time

Job summary

Ashton Woods Homes seeks an experienced coordinator for the Land Development department to manage bidding, contracting, contract administration, and accounts payable for consultants and contractors. The role also requires monthly budget updates and cross-functional coordination with field teams to reflect current contract values and changes.

The position emphasizes strong administrative support, document processing, and inter-department communication within a field-based construction environment.

Qualifications

• 2+ years of experience in land development administration.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).

Responsibilities

• Process bidding, contracting, contract administration, and accounts payable for land development consultants and contractors.
• Update development budgets monthly.
• Assist in land development bidding and contracting, including bid packages and award decisions.
• Coordinate with field management to keep budgets current with contracts and changes.
• Handle administrative tasks and act as liaison between land department and others.

Skills

Administrative coordination

Attention to detail

Communication

Tools

Excel

Word

Outlook

PowerPoint

Job description

Overview

Ashton Woods is more than just a home builder. From the sale of our first home in 1989 to recently being named Builder of the Year by Builder Magazine, our focus has always been on blazing new trails and pushing the boundaries of what is possible in homebuilding. Ashton Woods, the #1 private home builder in the United States, markets its homes through its two award-winning brands, Ashton Woods and Starlight Homes. The Ashton Woods brand is known for designing thoughtfully curated, inspired homes for people who love design. The Starlight Homes brand builds homes specifically for first-time homebuyers, offering affordable homes with well-executed designs and quality finishes for buyers looking to make the dream of home ownership a reality. The company’s commitment to innovation and continually evolving to meet the needs of the market is a key reason we are one of the most celebrated homebuilders in the nation, winning hundreds of national and local industry awards in product and community design, architecture, merchandising, sales, marketing, and customer service. We believe that what we accomplish together is greater than what we deliver individually. Our team members have inspired the shared values we embrace in all decisions and actions: Unwavering Integrity, Trail Blazing, Bold Action, Collective Compassion, and Unconditional Respect.

Headquartered in Atlanta, Georgia, Ashton Woods sells new homes in Atlanta, Austin, Charleston, Dallas, Houston, Jacksonville, Myrtle Beach, Nashville, Orlando, Phoenix, Raleigh, San Antonio, and Tampa.

Position Overview

Ashton Woods Homes is in search of an experienced coordinator for the Land Development department. This position will be responsible for processing the bidding, contracting, contract administration, and accounts payable for land development consultants and contractors. The role is also responsible for updating development budgets monthly.

Responsibilities

• Consultant and Trade vendor setup, Consultant/Subcontractor Agreement, and insurance compliance.
• Assemble, file and track approved plans and
• Order and track all financial assurances for Land Development
• Will be responsible to track and update budgets monthly with change orders,
• Ensure all land development invoices/draws/check requests meet necessary internal requirements (full manager approval, accurately taxed, appropriate lien waivers included, ) before processing for payment.
• Assist in the land development bidding and contracting process, including the assembly and distribution of bid packages. Input and assist in the spreading of bids. Prepare bid award and decline
• Work with field management team to ensure that development budgets are updated with current contract values and change orders.
• Manage Joint Development Agreement draw payment processing.
• Assist in the preparation, filing, and tracking of SWPPP and Dust Control permitting for the Department.
• Assist the field management teams with in-office support.
• Administrative tasks such as filing, photocopying, faxing, distributing documents, word processing, organizing binders, etc.
• Act as a liaison between the land department and other departments throughout the organization and process the distribution of materials needed by other departments

Physical & Mental Demands

• Must be able to read, write, and speak fluently in English.
• Employees in the position are required to be able to hear and have vision sufficient to utilize all office equipment.
• Use of hands and fingers is required to utilize standard office equipment.
• Ability to drive own vehicle required.
• Use of feet and legs required to walk, climb and maneuver within construction sites.
• Requires occasional lifting up to 50 pounds.

These physical requirements are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation will be made to enable individuals with disabilities to perform these functions if requested.

Working Conditions

Work is generally performed in the field, i.e. home building construction sites. Occasional work will be performed in a typical office environment and may involve the use of standard office equipment. Work is typically active in nature, but some sitting may be required. Fast paced environment subject to numerous schedule and priority change and short notice activity.

Qualifications

• At least 2 years of experience in land development administration.
• Experience with Excel, Word, Outlook, and PowerPoint