Laboratory Administrative Coordinator

Staff_02 Halifax Staffing Inc.; Daytona Beach (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Halifax Health in Daytona Beach, FL is seeking a Laboratory Administrative Coordinator to provide comprehensive administrative and operational support for the hospital laboratory. This role acts as a liaison among the laboratory, hospital departments, and external clients, ensuring efficient billing processes, payroll administration, contract coordination, and strong client relations.

The coordinator will ensure compliance with organizational policies and regulatory requirements while supporting

Qualifications

• Experience in healthcare billing and payroll processing is preferred.
• Strong organization and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Billing and Revenue Support: review, research, and process billing corrections and adjustments; collaborate with billing departments and clients to resolve issues; maintain documentation.
• Client Relations and Customer Service: serve as primary contact for external clients and partner organizations; respond to inquiries and foster professional relationships; coordinate onboarding and ongoing account management.
• Payroll and Administrative Support: enter and review payroll data; verify timekeeping and assist with payroll submissions; support scheduling and personnel records.
• Contract and Business Coordination: assist with contracts and renewal processes; coordinate with internal departments and external partners; maintain contract files and deadlines.
• General Administrative Functions: maintain records and databases; prepare correspondence and reports; support audits and process improvement initiatives.

Skills

Billing knowledge

Organizational skills

Communication skills

Microsoft Office

Payroll systems

Multitasking

Confidentiality

Tools

Microsoft Office Suite

Payroll systems

Billing/Hospital information systems

Job description

Day (United States of America) Laboratory Administrative Coordinator

The Laboratory Administrative Coordinator provides comprehensive administrative and operational support for the hospital laboratory. This position serves as a key liaison between the laboratory, hospital departments, and external clients, ensuring the efficient management of billing processes, payroll administration, contract coordination, and client relations. The coordinator supports the laboratory’s business operations while maintaining compliance with organizational policies and regulatory requirements.

JOB QUALIFICATIONS

• Two to five years of administrative experience in a healthcare, laboratory, or hospital environment preferred.
• Experience with billing, payroll processing, customer service, and contract administration strongly preferred.

SKILLS, EXPERIENCE, LICENSURE

• Knowledge of healthcare or laboratory billing practices.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite and payroll, billing, or hospital information systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

DUTIES AND RESPONSIBILTIES

• Billing and Revenue Support
  • Review, research, and process laboratory billing corrections and adjustments.
  • Collaborate with billing departments, laboratory staff, and clients to resolve billing discrepancies and account issues.
  • Maintain accurate documentation related to billing corrections and reimbursement activities.
  • Assist with monitoring billing workflows to ensure timely and accurate processing.
• Client Relations and Customer Service
  • Serve as a primary point of contact for external clients, physician offices, healthcare facilities, and business partners.
  • Respond to client inquiries regarding laboratory services, billing concerns, and account-related matters.
  • Foster positive working relationships with clients through professional communication and problem resolution.
  • Coordinate client onboarding activities and support ongoing account management efforts.
• Payroll and Administrative Support
  • Enter, review, and maintain payroll-related information for laboratory personnel.
  • Verify timekeeping records and assist with payroll documentation and submissions.
  • Support employee scheduling, attendance tracking, and personnel record maintenance.
  • Ensure payroll data is submitted accurately and within established deadlines.
• Contract and Business Coordination
  • Assist in the preparation, submission, tracking, and renewal of laboratory service contracts and agreements.
  • Coordinate with internal departments, legal teams, and external organizations during the contract review process.
  • Maintain contract files and ensure documentation is complete and up to date.
  • Monitor contract deadlines and communicate renewal requirements as needed.
• General Administrative Functions
  • Maintain laboratory administrative records, reports, and databases.
  • Prepare correspondence, presentations, spreadsheets, and other business documents.
  • Support departmental projects, audits, and operational initiatives.
  • Assist leadership with data collection, reporting, and process improvement activities.
  • Ensure compliance with hospital policies, confidentiality standards, and applicable regulations.

We're glad you're here. As a cornerstone of our community, we need strong, compassionate and talented medical professionals just like you. Our team works together to ensure that families receive the highest-quality care in a pleasant setting where they feel valued.

Fraudulent website operators have been trying to direct applicant communication to WhatsApp or other encrypted messaging platforms (Telegram, Signal, etc.) - Halifax Health will only communicate by phone and from halifax.org email addresses.

Recognized as one of the 50 Top Cardiovascular Hospitals™ in the United States by IBM Watson Health™, Halifax Health serves Volusia and Flagler counties, providing a continuum of health care services through a network of organizations including a tertiary hospital, two community hospitals, urgent care clinics, psychiatric services, a cancer treatment center with five outreach locations, the area’s largest hospice, a center for inpatient rehabilitation, outpatient rehabilitation clinics, primary care walk-in clinics, a clinic specializing in women’s health, a pediatric care community clinic, five pediatric medical practices, a home health care agency and an exclusive provider organization. Halifax Health offers the area’s only Level II Trauma Center, Thrombectomy-Capable Stroke Center (TSC), Center for Transplant Services, Pediatric Intensive Care Unit, Child and Adolescent Behavioral Services, complete Neurosurgical Services, OB Emergency Department and Level III Neonatal Intensive Care Unit that cares for babies born earlier than 28 weeks.