Labor & Timekeeping Coordinator

Vulcan Metals Corporation; Tacoma (WA); On-site; USD 54,000 - 68,000; Full time

Benefits offered by this job

Competitive Pay

Unionized Work Environment

Health, Dental, and Vision insurance

Life and AD&D coverage

Disability coverage (short/long-term)

Paid Holidays, PTO, and Vacation

401(k) with company match

Employee Training and Education Reimb.

Recognition for performance and values

Job summary

Vulcan Metals Corporation is seeking a Labor & Timekeeping Coordinator for its Tacoma Foundry and Machine Shop. The role manages Labor Tickets, ensures proper approvals, and maintains accurate timekeeping records in a fast-paced manufacturing environment.

Requirements include a high school diploma and 3+ years in administrative/timekeeping roles; proficiency with MS Office and experience with ERP systems is preferred. Competitive benefits and a Monday–Friday schedule are offered.

Qualifications

• Strong written and verbal communication skills are essential.
• Attention to detail and ability to manage multiple priorities under deadlines.
• Experience with high-volume data entry, timekeeping, or finance support is preferred.

Responsibilities

• Review, validate, process and accurately enter Labor Tickets for Foundry and Machine Shop departments.
• Ensure Labor Tickets are complete, accurate, and properly approved per policies.
• Identify, document, and track errors and discrepancies; coordinate corrections and approvals.
• Maintain the Labor Ticket Log and supporting documentation.
• Perform routine reconciliations and quality checks of labor and timekeeping records.
• Escalate timekeeping concerns to supervision or控ler as needed.
• Prepare labor-ticket records for Finance and assist with audits.
• Develop procedures to support accurate and efficient timekeeping processes.
• Maintain relationships with employees, supervisors, Operations, Finance, and auditors.

Skills

Communication

Attention to detail

Prioritization

MS Office (Outlook, Word, Excel)

Education

High School Diploma or equivalent

Tools

Manufacturing ERP systems

Job description

About Us

Vulcan Metals Corporation is a leader in complex engineered castings, delivering critical components to industries such as Rail, Military, Oil & Gas, and Power Generation. With over 100 years of innovation, we're known for precision, reliability, and making a real impact. Join us and be part of a legacy built on excellence!

Position Overview

The Labor & Timekeeping Coordinator is responsible for the accurate and timely review, validation, processing, and entry of Labor Tickets for the Tacoma Foundry and Machine Shop. The role identifies and tracks discrepancies, coordinates required corrections and approvals, maintains accurate records, and supports Finance, Operations, and other internal stakeholders with labor and timekeeping information. This position requires a high level of accuracy, attention to detail, confidentiality, and compliance with company policies and procedures.

Primary Responsibilities and Accountabilities

• Review, validate, process and accurately enter Labor Tickets for assigned Foundry and Machine Shop departments
• Ensure Labor Tickets are complete, accurate, and properly approved in accordance with Company policies and procedures
• Identify, document, and track errors, omissions, and discrepancies, and coordinate corrections and required approvals
• Maintain the Labor Ticket Error & Omission Log and supporting documentation
• Perform routine reconciliations and quality checks to ensure labor and timekeeping records are complete and accurate
• Identify and elevate timekeeping, labor-charging, and time-reporting concerns to the appropriate Supervisor, Manager, and/or Controller
• Process and prioritize Labor Tickets in a timely manner and communicate potential delays, discrepancies, or compliance concerns to the Controller
• Prepare labor-ticket records, reports, and supporting documentation for Finance and assist with internal and external audit requests as needed
• Maintain accurate records in accordance with Company record-retention and confidentiality requirements
• Develop and document procedures as needed to support accurate and efficient timekeeping processes
• Maintain effective working relationships with employees, supervisors, Operations, Site Leadership, Finance, and auditors
• Promote a work environment that encourages open communication, accountability, collaboration, respect, customer focus, and continuous improvement
• Perform other duties and responsibilities as assigned

Qualifications

• High School Diploma or equivalent preferred
• Strong written and verbal communication skills
• Attention to detail and strong deductive reasoning skills are critical
• Ability to manage multiple priorities and meet established deadlines

Experience

• 3+ years of administrative, timekeeping, data processing, finance support, or other closely related experience
• Experience with high-volume data entry and recordkeeping preferredLI>
• Manufacturing experience preferred

Skills and Knowledge

• High Level of competence with Microsoft Outlook, Word & Excel
• Experience with manufacturing ERP systems preferred
• Good computer and keyboarding skills
• Ability to work well under pressure, while maintaining a professional and positive attitude

Physical Requirements

• Ability to work at a computer for extended periods of time
• Ability to use stairs regularly
• Ability to occasionally lift up-to 20lbs

Pay Range: $54,405-68,006k/year (salaried, non-exempt)

Schedule: Monday - Friday, 7:00am-3:30pm

Why join our team at Vulcan Metals?

We believe our people are our greatest asset. Keeping our team safe and healthy physically and mentally has always been our top priority. We encourage and support dynamic and flexible work options to promote a healthy balance and let you get the most out of your time.

Benefits

• Competitive Pay
• Unionized Work Environment
• Health, Dental, and Vision insurance options
• Life and AD&D coverage provided by Vulcan Metals Corp.
• Short-Term and Long-Term Disability coverage provided by Vulcan Metals Corporation
• Paid Holidays, PTO, and Vacation
• 401(k) with a company match
• Employee Training and Education Reimbursement opportunities
• We also recognize and reward our employees for the great outcomes they produce and for living Our Values with local programs.

Prior to commencing employment, you will be required to successfully complete a pre-employment medical examination, including drug testing, and a background check.

Vulcan Metals Corp. is an Equal Opportunity Employer and we are committed to providing a diverse, inclusive, engaging and flexible environment for our people because great things happen when individuals are given the opportunity to bring themselves into their work. All employment will be based on merit, competence, performance and business needs.

https://www.eeoc.gov/employers/eeo-law-poster

WE RESPECTFULLY REQUEST NO RECRUITMENT AGENCY APPROACHES