Label Specialist

Westrock Coffee Company; Conway (AR); On-site; USD 55,000 - 85,000; Full time

Job summary

Westrock Coffee Company seeks a Label & Specification Specialist to manage product specifications and label design in a fast-paced food & beverage manufacturing environment, ensuring compliance with FDA/USDA and customer requirements.

You will design labels using Codesoft, align R&D, FSQA, Operations, and Account Management, and maintain document control; collaborate across sites to harmonize specs and support audits. 3–5 years in document control or labeling is required.

Qualifications

• 3–5 years of experience in document control, specification management, or labeling within a food and beverage environment.
• Working knowledge of labeling regulations and food safety standards.
• Experience collaborating with cross-functional teams.

Responsibilities

• Manage global product specification data for food and beverage products, ensuring accuracy and traceability.
• Coordinate harmonization of specification formats across sites to support consistent quality and regulatory adherence.
• Establish and maintain document control procedures aligned with food safety standards.
• Design and produce food-grade labels using Codesoft and ensure compliance with FDA/USDA and regulations.
• Collaborate with FSQA, R&D, Operations, and Accounts to reflect formulations and meet labeling requirements.
• Lead cross-functional collaboration to translate customer labeling needs into manufacturable designs.
• Develop and monitor project plans for launches, updates, and label changes, tracking risks and delivery timelines.

Skills

Document control

Specification management

Labeling

Cross-functional collaboration

Attention to detail

Project management

Tools

Codesoft

Job description

Position Summary

The Label & Specification Specialist will manage product specification and label design within a food and beverage manufacturing environment. This role is critical in ensuring compliance with food safety regulations, customer requirements, and internal operational capabilities. The specialist will design customer‑facing labels using Codesoft while maintaining rigorous document control and governance standards. The ideal candidate will excel in a dynamic, fast‑paced production setting and serve as a key liaison between R&D, Food Safety & Quality Assurance (FSQA), Operations, and Account Management teams.

Job Description

Core Responsibilities

Specification & Document Management

• Manage global product specification data for food and beverage products, ensuring accuracy, compliance, and traceability.
• Coordinate harmonization of specification formats across manufacturing sites to support consistent quality and regulatory adherence.
• Establish and maintain document control procedures aligned with food safety standards.
• Ensure alignment between R&D formulations, FSQA requirements, and customer specifications.

Label Design & Compliance

• Design and produce food‑grade labels using Codesoft by Teklynx or similar software, adhering to FDA, USDA, and international labeling regulations.
• Collaborate with FSQA to ensure labels meet all food safety and regulatory requirements.
• Work with R&D to accurately reflect product formulations and claims.

Cross‑Functional Collaboration

• Collaborate with Account Managers to transform customer labeling requirements into compliant, manufacturable designs that align with production capabilities.
• Coordinate with Operations to ensure label designs are compatible with production line capabilities and packaging equipment.
• Serve as the central point of contact for specification and labeling queries across R&D, FSQA, Operations, and Sales.

Project & Process Management

• Develop and monitor project plans for new product launches, specification updates, and label changes.
• Track project performance, manage risks, and ensure timely delivery in alignment with production schedules.
• Maintain comprehensive project documentation to support audits and continuous improvement initiatives.

Qualifications

Required Qualifications & Experience

• 3–5 years of experience in document control, specification management, or labeling within the food and beverage industry.
• Experience in Codesoft (Teklynx) for label design is a plus.
• Working knowledge of food labeling regulations and food safety standards.
• Experience collaborating with cross‑functional teams.
• Strong organizational skills with exceptional attention to detail in a regulated environment.
• Proven ability to manage multiple projects simultaneously in a fast‑paced manufacturing setting.