Lab Spatial Data Coordinator

Jones Lang LaSalle Incorporated; Mountain View (CA); On-site; USD 79,000 - 104,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Holidays

Daily Pay access

Job summary

Jones Lang LaSalle Incorporated seeks a Lab Data & Space Auditor to document equipment, layouts and finishes across multiple labs. You will support governance and occupancy planning, update data in CAFM systems, and liaise with Lab Managers for audit approvals while maintaining precise records.

The role requires data collection during site visits, collaboration with Lab Planning, and ensuring updates to drawings and space reports are completed on time.

Qualifications

• Bachelor's degree in architecture, interior design or related discipline.
• Experience in design or auditing environments; strong industry terminology knowledge.

Responsibilities

• Capture equipment details, space plans, furniture and finishes; photograph for records.
• Collaborate with Lab Planning to identify governance and quality checks.
• Coordinate approvals with Lab Managers and inform related teams.
• Log activities in trackers and maintain data accuracy for space and occupancy.
• Maintain drawings and CAFM systems; generate space reports regularly.

Skills

Strong organization

Leadership

Interpersonal skills

Deadline-driven

Detail oriented

Oral and written communication

Independent work

Education

Bachelor's Degree in architecture/interior design or related

Tools

Google Workspace

AutoCAD

PlanGrid

CAFM

Space data management softwares

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsible for Site auditing design/layout of CBS spaces, equipment and Infrastructure-Electrical, Mechanical, HVAC, Data (Photographs), to help with meeting the compliance, space governance and space planning initiatives, quality control of space usage. Translate and capture this info in Smartsheet, Google sheets / Lab infrastructure Database, AutoCAD, and Google slide presentations. During their site audits, the Lab DC gathers data for layout, finishes, dimensions, equipment and current use with photographs to update REWS data (Tririga and Floorscope) and support Lab Occupancy Planning, Moves/ Adds/ Changes, Project Closeouts, Engineering, Lab Infrastructure Database updates and Design Guidelines updates. Lab DCs create post-audit documents for all Labs and other Customized Business Support spaces as required within the client portfolio. Lab DCs perform floor walks of buildings to confirm existing Space use, when required.

Job Description Capturing the data such as - equipment details, space plans, furniture, finishes, photographs including for Engineering team reference and storage in the labs Understand and collaborate with the Lab Planning team to identify aspects of various lab compliance, governance, and quality checks Establish and maintain relationships with Lab OP’s to understand priority of Site audits Collaborate and maintain effective working relationships with Lab Managers, Lab Occupancy Planning, Lab Moves, Project Management, Engineering and other partner team members on all activities Coordinate with the Lab Managers/POCs for Lab Audit approvals prior lab audits, and inform WSMs and IFM RPMs of the audits Manage Lab access with the Security team to complete the Lab audits in time as required Provide updates to ensure data accuracy for space, occupancy and allocation for all labs Log all activities in trackers and other reporting tools as specified Collaborate in the assessment of lab infrastructure Understanding and capturing Infrastructure, and equipment knowledge and skills required Holds responsibility to ensure all current drawings and CAFM systems are maintained, and relevant space reports are generated on a regular basis.

Requirements

• At least 4-5 years of experience in the design field or other auditing technical environments- such as Data centers, Hospitals, pharmaceutical and other FFE heavy environments.
• Familiarity with the construction industry terminology and process preferred.
• Experience within a corporate lab environment preferred (bonus points if at a tech company with lab space)
• Minimum Bachelor's Degree in architecture, interior design or related discipline from an accredited institution or comparable work experience
• Experience working on large-scale campus and portfolio-wide planning projects preferred
• Experience with Google Workspace (desirable), AutoCAD, PlanGrid, CAFM, occupancy planning software, and space data management solutions
• Strong organization with proven leadership and interpersonal skills
• Ability to perform duties under deadline pressure in a fast-paced, high volume environment
• Detail oriented and thorough with the ability to prioritize between important and most important tasks
• Proven record of providing excellent internal and external customer service proactively
• Excellent oral and written communication skills, including presentation skills
• Proven track record of working independently and also as a part of the team

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of walking lab sites, and/or attending in person meetings and training
• Regularly required to talk, hear, and use hands and fingers to write and type
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.
• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 79,000.00 - 103,990.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site - Mountain View, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Personalised benefits that support personal well‑being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritises mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.