Lab Services Coordinator - Clinical Trials Processing Lab

Ohio State University; Kentucky; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

Retirement plan

Job summary

The Ohio State University’s James Cancer Hospital invites applications for a Lab Services Coordinator in the Clinical Trials Processing Lab. This role supports all activities of the CTPL as part of a multidisciplinary team, providing services to investigators across OSUWMC and beyond.

Key duties include preparing labels, constructing sample libraries, managing inventory, data entry, and ensuring compliance with FDA, IRB, and SOPs.

Qualifications

• Bachelor’s degree in Biological Sciences, Health-related Sciences or equivalent.
• 1 year of relevant experience required; 2–4 years preferred.
• Good working knowledge of laboratory principles, equipment and safety standards.
• Data collection and data entry experience required; MS Office proficiency.
• Effective communication skills with clinical staff and collaborators.

Responsibilities

• Assists with CTPL activities including labeling tubes for specimen collection, processing, storage and shipping.
• Constructs sample libraries of blood, bone marrow, plasma, serum, urine, saliva and tissue.
• Maintains data management, inventory control and quality control of specimens.
• Uses laboratory methods and automated equipment; keeps maintenance records.
• Prepares supplies for specimen collection and manages sample distribution.
• Interacts with outside labs and hospital staff; handles inquiries.
• Performs data entry and participates in audits, QA and inspections.
• Ensures compliance with FDA, IRB regulations and SOPs; maintains trainings.

Skills

Data management

Communication skills

Microsoft Office (Outlook, Excel)

Inventory control

Laboratory safety

Education

Bachelor’s Degree in Biological Sciences or Health-related Sciences

Tools

Electronic database

Lab instrumentation

Job description

Lab Services Coordinator – Clinical Trials Processing Lab

Lab Services Coordinator supports all activities of the Clinical Trials Processing Lab by functioning as an integral part of a multi‑disciplinary team and providing services to investigators across OSUWMC and beyond The Ohio State University.

Responsibilities

• Assists with all activities of the CTPL including preparing labels and labeling tubes for clinical trial specimen collection, specimen processing, storage, and shipping in compliance with all applicable regulations and institutional policies.
• Constructs sample libraries of many sample types including, but not limited to, blood, bone marrow, plasma, serum, urine, saliva and paraffin embedded tissue.
• Assists with data management, inventory control and quality control of human biological specimens.
• Uses prescribed laboratory methods, instruments and automated equipment; maintains laboratory maintenance records.
• Prepares necessary supplies for specimen collection.
• Receives, processes and distributes specimens, including time‑sensitive patient samples for pharmacokinetic, pharmacodynamic and other correlative markers as well as safety labs.
• Manages sample and kit inventory via electronic database.
• Completes laboratory test requisition forms and maintains sample records for audit purposes.
• Communicates with outside reference labs regarding patient testing, handles inquiries and resolves any testing and/or specimen collection issues.
• Interacts with clinical research protocol and hospital clinical staff.
• Participates in data entry and management, quality control, audits and FDA inspections, continuous quality improvement and inventory management of clinical trial specimens, trial and laboratory supplies.
• Ensures compliance with FDA and IRB regulations as well as internal clinical research SOPs, policies and procedures.
• Maintains all GCP, IATA, EHS and sponsor‑required trainings and certifications.

Job Requirements

• Bachelor’s Degree in Biological Sciences, Health‑related Sciences or equivalent combination of education and experience.
• 1 year of relevant experience required; 2–4 years preferred.
• Good working knowledge of laboratory principles, equipment and safety standards.
• Effective communication skills, both face‑to‑face and written, with clinical staff and outside collaborators.
• Experience processing tissue, blood, urine, and bone marrow samples; handling bio‑hazardous materials and aseptic techniques preferred.
• Data collection and data entry experience required; knowledge of tissue procurement techniques and anatomic pathology desired.
• Knowledge of medical terminology preferred.
• Demonstrates initiative and ability to provide useful feedback in a professional manner.
• Knowledge of Microsoft Office products including Outlook and Excel required.

Location & Position Type

Location: James Cancer Hospital (0375). Position Type: Regular. Scheduled Hours: 40. Final candidates are subject to successful completion of a background check; a drug screen or physical may be required during the post‑offer process.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

We are an equal opportunity employer, including veterans and individuals with disabilities.

If you are an applicant with a disability, please submit a request to the Human Resources Accessibility Office (HR‑[e-mail]) for assistance with your application or accommodation.