Lab Procurement & Purchasing Coordinator

ie; Mission (KS); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Leading international academic instit.

Dynamic, collaborative environment

Professional development opportunities

Job summary

ie is seeking a detail-oriented Purchasing & Procurement Administrative Assistant to support the laboratories across our Segovia and Madrid campuses. You will handle purchase requests, supplier coordination, and invoice tracking to keep laboratory activities running smoothly.

The role requires strong English and Spanish communication, Excel proficiency, and experience with ERP systems, preferably Microsoft Dynamics, to maintain accurate vendor records and timely transactions.

Qualifications

• Higher Vocational Training in Administration, Finance, Supply Chain, or related field.
• 3+ years in purchasing, procurement, supplier management, or similar admin role.
• Experience with ERP systems, preferably Microsoft Dynamics.

Responsibilities

• Collect and consolidate laboratory purchasing needs on both campuses.
• Request quotations, compare options, negotiate prices, and select best offer.
• Prepare and process purchase requisitions and ensure proper lab assignment.
• Track purchase orders, deliveries, and vendor communications.
• Coordinate invoices, match with POs and delivery notes, resolve discrepancies.

Skills

English communication

Spanish communication

Attention to detail

Time management

Prioritization

Interpersonal skills

Excel

Education

Higher Vocational Training in Administration/Finance/Supply Chain

Tools

Microsoft Dynamics

Microsoft Office

Job description

ie is seeking a detail-oriented Purchasing & Procurement Administrative Assistant to support the laboratories across our Segovia and Madrid campuses. You will handle purchase requests, supplier coordination, and invoice tracking to keep laboratory activities running smoothly.

The role requires strong English and Spanish communication, Excel proficiency, and experience with ERP systems, preferably Microsoft Dynamics, to maintain accurate vendor records and timely transactions.