Lab Operations Administrative Coordinator

Howard Hughes Medical Institute; Boston (MA); On-site; USD 75,000 - 94,000; Full time

Benefits offered by this job

Health benefits

Harvard/Dana-Farber community

Collaborative culture

International research group

Job summary

Howard Hughes Medical Institute seeks an Administrative Coordinator to support Dr. Pellman’s lab at Dana-Farber Cancer Institute. The role involves high‑level admin duties, budgeting, and coordinating schedules, travel, and meetings, with liaison duties across HHMI and host institutions.

A Bachelor’s degree and 5+ years of experience are expected. The position offers competitive pay and comprehensive benefits within a dynamic, collaborative, international research community.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Five or more years of increasingly responsible administrative experience.
• Experience in a research environment preferred; familiarity with scientific terminology helps.
• Ability to work inclusively with a diverse population and maintain confidentiality.

Responsibilities

• Manage calendar and coordinate complex scheduling for the Investigator.
• Arrange domestic and international travel; prepare detailed itineraries.
• Organize meetings, seminars, and laboratory activities; track reimbursements.
• Serve as liaison with HHMI SOO and host institution departments; support budgets.
• Assist with grant submissions, annual reports, and compliance documentation.

Skills

Calendar management

Travel arrangements

Budget monitoring

Administrative support

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

PubMed searches

Job description

Howard Hughes Medical Institute seeks an Administrative Coordinator to support Dr. Pellman’s lab at Dana-Farber Cancer Institute. The role involves high‑level admin duties, budgeting, and coordinating schedules, travel, and meetings, with liaison duties across HHMI and host institutions.

A Bachelor’s degree and 5+ years of experience are expected. The position offers competitive pay and comprehensive benefits within a dynamic, collaborative, international research community.