Lab Coordinator

Spectraforce Technologies; North Chicago (IL); On-site; USD 50,000 - 65,000; Full time

Job summary

Spectraforce Technologies is seeking a Lab Coordinator to develop and administer equipment support functions across our R&D sites. The role involves liaising with internal teams and external organizations to aid in equipment selection, purchasing, onboarding, calibration, repair, and decommissioning.

You will interface with vendors and on-site service personnel, assist with purchases, and maintain equipment lifecycle data in Maximo, Cognos, and SAP.

Qualifications

• College degree or equivalent experience; a technical degree is preferred.
• Knowledge of basic regulatory requirements, laboratory safety, and GxP.
• 2+ years of experience with laboratory equipment and related services.
• Strong written and oral communication skills for diverse audiences.
• Proficient in data entry, analysis, and reporting in Maximo, Cognos, and SAP.

Responsibilities

• Interface with vendors, OEM, and internal service teams to address lab equipment service needs.
• Assist R&D personnel with selection and purchase of lab equipment and services.
• Provide administration for equipment lifecycles (onboarding, maintenance, decommissioning).
• Serve as liaison to on-site vendor service personnel.
• Receive work requests and generate work orders as needed.
• Process work orders and contracts in Maximo to document status and costs.
• Maintain warranty and service data in Maximo and Access databases.
• Review service contracts and assess insourcing potential and cost benefits.
• Collaborate with leadership to refine department processes.

Skills

Communication skills

Lab equipment experience

Vendor liaison

Documentation

Education

College degree or equivalent

Technical degree preferred

Tools

Maximo

Cognos

SAP

Job description

Lab Coordinator

The Laboratory Coordinator will develop and administer various laboratory equipment support functions throughout our organization's R&D sites. This position involves serving as liaison among our organization's internal personnel as well as external organizations, to aid in equipment selection, purchasing (equipment and services), onboarding, calibration/service/repair, and decommissioning.

Key Responsibilities

• Interface with vendors, OEM, and internal service organizations to address laboratory equipment service needs.
• Assist R&D personnel with selection and purchase of laboratory equipment and services.
• Provide administrative support throughout equipment lifecycle (onboarding, maintenance/repair, decommissioning).
• Serve as liaison to on-site vendor service personnel.
• Receive incoming work requests and generate workorders on demand.
• Process work orders and contracts within IBM Maximo system to ensure equipment status, service activities, and all cost‑of‑ownership expenses are properly documented.
• Maintain equipment warranty and service contract data within Maximo system and Access database.
• Process service contract renewals, including review of equipment reliability histories, determination of insourcing potential, and overall assessment of cost benefits.
• Work with department leadership to develop and refine processes in support of department functions.

Qualifications & Experience

• College Degree or equivalent experience. A technical degree (Engineering or Science) is preferred.
• Knowledge of basic regulatory requirements, laboratory safety, and GxP.
• At least 2+ years of experience with a variety of laboratory equipment, either having served as a lab analyst, lab equipment service provider, or both.
• Effective written and oral communication skills capable of accommodating a diverse audience.
• Proficient in data entry, analysis, and presentation, particularly within Maximo, Cognos, and SAP environments.
• Attention to detail, strong organization and planning skills.
• Capable of independently developing creative solutions in a fast‑paced environment.
• Self‑motivated and positive attitude with a great desire to contribute to our success.