Lab Administrator

Actalent; Greenville (SC); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life insurance

Short and long-term disability

HSA

Transit benefits

Employee Assistance Program

PTO

Job summary

Actalent is seeking a Lab Administrator to coordinate activities in a busy QC lab. You will manage documentation, inventory, scheduling, and data entry while ensuring compliance and audit readiness. The role offers long-term growth into leadership overseeing QC technicians and related staff.

The position is contracted-to-hire and onsite in Greenville, SC, with a standard Monday–Friday first-shift schedule. Strong organizational and communication skills are essential for success in this

Qualifications

• 2+ years of administrative experience, preferably in a lab or technical setting.
• Strong written and verbal communication for diverse stakeholders.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Experience supporting GMP/regulatory environments is a plus.

Responsibilities

• Act as the primary communication link between lab staff, vendors, contractors, production teams and management.
• Maintain lab documentation and sample records for accuracy and compliance.
• Perform data entry and organize electronic records.
• Manage inventory and order lab supplies to support operations.
• Coordinate equipment maintenance and schedule service and calibration.
• Track expenses and assist budgeting and cost monitoring.
• Maintain training records and support training coordination.
• Support audit readiness and GMP documentation needs.
• Schedule lab meetings and prepare related materials.

Skills

Admin experience

Organization

Communication

Interpersonal skills

Vendor coordination

MS Outlook/Excel/Word

Attention to detail

Tools

Microsoft Office

Job description

Job Title: Lab Administrator Job Description The Lab Administrator serves as the central coordination point for a busy quality control laboratory, ensuring smooth communication between lab personnel, vendors, contractors, production teams, and leadership. This role manages laboratory documentation, inventory, and scheduling while supporting audit readiness and compliance in a regulated environment. The position offers strong long-term growth potential, including future opportunities to move into laboratory leadership with oversight responsibilities for QC technicians.

Responsibilities

• - Serve as the primary communication link between laboratory staff, vendors, contractors, production teams, and management.
• - Manage QC laboratory documentation and sample records to ensure accuracy, completeness, and compliance.
• - Perform data entry and maintain spreadsheets, files, and other electronic records in an organized and accessible manner.
• - Order laboratory supplies and maintain appropriate inventory levels to support uninterrupted lab operations.
• - Coordinate equipment maintenance and schedule contractors for service, calibration, and repairs.
• - Negotiate pricing and terms with vendors for lab supplies and services to support cost-effective operations.
• - Track laboratory expenses and assist with budgeting activities and cost monitoring.
• - Maintain training records and support training coordination for lab personnel and related staff.
• - Support audit readiness and help maintain GMP documentation requirements and other regulated documentation needs.
• - Keep the laboratory organized, orderly, and operating efficiently through strong administrative and organizational practices.
• - Schedule laboratory meetings, coordinate administrative activities, and prepare related materials as needed.
• - Communicate regularly and professionally with multiple departments and stakeholders to align priorities and resolve issues.
• - Support sample management activities, including accessioning, archiving, report generation, and related documentation.
• - Assist with lab management tasks such as document archiving, lab support operations, and general administrative support.
• - Use typing and data processing skills to produce accurate reports and records in a timely manner.

Essential Skills

• - Strong administrative experience, preferably in a laboratory or technical environment.
• - Excellent organization and multitasking skills with the ability to manage multiple priorities effectively.
• - Strong written and verbal communication skills for clear, professional interaction with diverse stakeholders.
• - Professional interpersonal skills and the ability to build positive relationships across departments.
• - Comfort working directly with vendors, customers, and internal stakeholders.
• - Proficiency with Microsoft Outlook, Excel, and Word.
• - Ability to prioritize multiple tasks in a fast-paced environment.
• - High attention to detail in documentation, data entry, and record keeping.
• - Experience with laboratory support activities such as data entry, lab support, and lab management.
• - Experience with sample management activities including processing, accessioning, archiving, and report generation.
• - Accurate typing and data processing skills to support documentation and reporting.

Additional Skills & Qualifications

• - 2+ years of administrative experience (preferred).
• - Experience supporting a laboratory, manufacturing, QC, QA, or GMP environment.
• - Experience with inventory management, document control, scheduling, purchasing, or vendor coordination.
• - Familiarity with FDA, ISO, GMP, or other regulated environments.
• - Experience working in a lab environment or providing lab support is highly preferred.
• - Exposure to sample management workflows, including accessioning and archiving, is a plus.

Work Environment

The Lab Administrator works primarily in a QC laboratory setting and collaborates closely with R&D, manufacturing, and other departments. The role involves frequent interaction with vendors and contractors, as well as regular use of Microsoft Outlook, Excel, Word, and other office and laboratory systems to manage documentation, scheduling, and inventory. The schedule is a standard MondayFriday, first-shift position, supporting a structured workday in a professional lab environment. The laboratory operates in a regulated setting, with an emphasis on GMP and other compliance standards, providing a stable environment with long-term growth potential and opportunities to advance into leadership roles overseeing QC technicians.

Job Type & Location

This is a Contract to Hire position based out of Greenville, SC.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Greenville,SC.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.