Kronos Specialist - Hybrid

2600 White Plains Hospital Medical Center; United States; On-site; USD 33,000 - 49,000; Full time

Job summary

White Plains Hospital Medical Center, part of the Montefiore Health System, seeks an experienced Kronos Specialist to support the Work Force Dimensions application. You will assist the Kronos Manager, analyze timecards and schedules, and help with payroll-related data entry.

The role requires an associate degree and 1–3 years of Kronos experience, plus familiarity with HRIS systems and bargaining agreements.

Qualifications

• 1–3 years experience with Kronos Timekeeping applications.
• 1–3 years experience with Collective Bargaining Agreements.
• 1–3 years HR system implementation experience required or preferred.
• Basic knowledge of HR/Payroll policies and practices.

Responsibilities

• Support Kronos administration and end-user training.
• Research and resolve Kronos issues impacting operations.
• Coordinate Kronos configurations with hospital departments.
• Prepare Kronos end-user documentation and training materials.
• Assist HRIS with Meditech maintenance and data entry.

Skills

Kronos Time Keeping

HRIS/HR systems

Collective Bargaining Agreements

HR policies familiarity

Education

Associate Degree

Job description

City/State: White Plains, New York Department: WPH Timekeeping UKG Work Shift: Day Work Days: MON-FRI Scheduled Hours: Day Hours Per Pay Period: 75 Pay Rate/Range: $23.64 - $35.46

Job Summary

Responsible for the daily activities and tasks required to maintain the Kronos Work Force Dimensions Application. Assists the Kronos Manager in the day-to-day support of the end-user population at White Plains Hospital. Supports the development of the hospital's Kronos applications including training, analyzing timecards, schedules, reports, payroll and Kronos information. Assists the HRIS Team with Meditech maintenance and data entry. Maintains positive working relationship with staff and customers in light of constant deadlines and challenges.

Essential Functions

• Understand and adheres to the WPH Performance Standards, Policies and Behaviors
• Assists the Kronos Manager with the overall operations of the Kronos application
• Identify, evaluate, analyze, test, and recommend changes to support process improvement to the Kronos Administrator
• Research and resolve issues impacting the Kronos application
• Works with all hospital departments to ensure Kronos configuration and reporting meets hospital needs
• Able to work through detailed testing scenarios regarding new configuration
• Monitors and responds actively to the Kronos Support inbox
• Assists end-users in completing various timekeeping and scheduling tasks, and reconciliations
• Communicates with Kronos end-users' enhancements, new features and functionality
• Coordinate, deliver, and update comprehensive Kronos training for new and existing end-users
• Maintains and created Kronos end-user documentation
• Perform troubleshooting activities and analysis related to Kronos clocks, employee biometric readings, and enrollments
• Performs weekly, biweekly, monthly, and quarterly audit procedures of Kronos data
• Able to contribute their questions, concerns, and ideas during the implementation of new Kronos modules
• Submit employee data reports by assembling, preparing, and analyzing Kronos data and trends to improve hospital performance
• Resolves Kronos integration errors within the application
• Updates and maintains the Kronos business structure in regard to new/updated departments and job codes
• Review and process various new hire, status change, and termination changes in Kronos and Meditech
• Works with the HRIS team to ensure reports to and timekeeper fields are updated timely in Kronos and Meditech
• Creates revises audit procedural documentation for payroll and human resources
• Maintain employee confidence and protect operation by keeping payroll and human resource information confidential
• Contributes to team, departmental and organizational efforts as required
• Performs all other related duties as assigned

Qualifications

• Associate Degree Required
• 1-3 years Experience with Kronos Time Keeping application preferred
• Preferred and 1-3 years Experience with Collective Bargaining Agreements
• Preferred and 1-3 years HR system Implementation experience preferred
• Preferred and Basic knowledge of HR/Payroll policies and practices (Medium proficiency)
• Thorough working knowledge of personal computers and various software applications is required. (Medium proficiency)

White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

White Plains Hospital is a proud member of the Montefiore Health System, serving as its tertiary hub of advanced care in the Hudson Valley. The Hospital is a 292-bed not-for-profit health care organization with the primary mission of providing exceptional acute and preventive medical care to all people who live in, work in or visit Westchester County and its surrounding areas. White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk, Hawthorne, Larchmont, New Rochelle, Rye Brook, Scarsdale, Somers, Yonkers and Yorktown Heights; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission, and in 2025 received another 5-star rating from the Centers for Medicare & Medicaid Services (CMS) - the highest distinction offered by the federal agency for the fourth consecutive year. In addition, the Hospital received its third Magnet designation from the American Nurses Credentialing Center (ANCC), a distinction held by only two percent of hospitals in the country. White Plains Hospital has consistently received the Outstanding Patient Experience Award from Healthgrades, and in 2025 was awarded an A Safety Grade from the Leapfrog Group for the 14th consecutive time.