Knowledge Management Specialist

Kapili Services, LLC; Dayton (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401K plan with company match

medical, dental, disability, and life;

tuition reimbursement

paid time off

11 paid holidays

trai ning and development support

Job summary

Bering-Alaka`ina Holdings, LLC is seeking a Knowledge Management Specialist to support our government customer at Wright Patterson AFB in Dayton, OH. The role focuses on FOIA and Privacy Act programs, records management, and compliance with DoD/DAF guidelines.

You will manage FOIA requests, train POCs, coordinate with AFRL/DAF records teams, maintain PA tracking logs, and prepare required documentation such as PIAs and SORNs to ensure ongoing IT and admin compliance.

Qualifications

• Bachelor's degree or higher with 2+ years' FOIA/PII/CUI experience and lifecycle management.
• Understanding of federal law and DoD/DAF disclosure guidelines.
• Experience managing FOIA requests and privacy programs.
• Ability to draft official documentation and briefings for leadership.
• Strong written and verbal communication skills.
• Proficiency with Microsoft 365 and SharePoint workflows.

Responsibilities

• Manage Wing FOIA program: logging, dissemination, and updates.
• Serve as primary liaison with the customer FOIA office.
• Provide training on FOIA requirements to POCs.
• Route redacted responses for review and approval.
• File cases per Records Disposition Schedules (RDS).
• Manage Wing Privacy Act program and monitor PII breaches.
• Maintain PA processes and tracking logs.
• Draft PIAs, SSN Justifications, PCILs, and SORNs.
• Coordinate records management with Content Server/Livelink.
• Support SAVs and IG evaluations; conduct quality audits.
• Provide SME guidance on Federal Records Act compliance.
• Lifecycle management of records; retire/destroy per schedules.
• Complete mandatory training within specified timelines.

Skills

FOIA management

PII protection

CUI handling

Documentation writing

Oral & written communication

Federal laws knowledge

Education

Bachelor's degree in information governance / records management

Associate's degree with 4+ years' related experience

Tools

Microsoft 365

MS Excel

MS Outlook

MS Word

MS Teams

MS PowerPoint

OneNote

SharePoint workflows

Job description

Bering-Alaka`ina Holdings, LLC has a potential need for a Knowledge Management Specialist to provide support for our government customer in Dayton, OH at Wright Patterson Air Force Base.

DESCRIPTION OF RESPONSIBILITIES:

• Manage the Wing FOIA program in accordance with DAF and AFRL regulations. To include receiving, logging, and disseminating incoming FOIA requests, must maintain currency of all Wing FOIA processes and standard operating procedures, must maintain accurate, up-to-date FOIA tracking logs.
• Will serve as the primary liaison with the customer FOIA office.
• Will provide training and administrative support to FOIA POCs regarding request requirements.
• Will route final redacted response packages to the designated Government official for review and approval, submit approved packages to the Base FOIA Officer.
• Will file completed cases in accordance with established records disposition schedules
• Manage the Wing Privacy Act (PA) program in accordance with DoD and DAF privacy regulations.
• Will monitor, report, and support the mitigation of Personally Identifiable Information (PII) breaches and incidents.
• Will maintain the currency of all Wing PA processes, standard operating procedures, and PA tracking logs.
• Will process and track submitted PA record requests.
• Will draft, review, and maintain the currency of all required privacy documentation, to include Privacy Impact Assessments (PIAs), Social Security Number (SSN) Justification Memos, PII Confidentiality Impact Levels (PCILs), and System of Records Notices (SORNs) to ensure continuous IT and administrative compliance.
• Will coordinate records management protocols utilizing Content Server/Livelink. Ensures all electronic records and associated metadata are accurately tagged, securely stored, and highly searchable in accordance with AFRL electronic records standards.
• Serve as a point of contact, alongside the ARM, for Staff Assistance Visits (SAVs) and Inspector General (IG) evaluations. Conducts preliminary inventory reviews, and quality control audits to identify deficiencies and implement rapid corrective actions.
• Facilitate formal training and provide guidance to personnel and leadership regarding records management protocols, compliance standards, and best practices.
• Provide Subject Matter Expertise to facilitate organizational compliance with the Federal Records Act, National Archives and Records Administration (NARA) regulations, customer policies, and directives.
• Execute day-to-day lifecycle management of all records‑spanning creation, maintenance, and disposition‑in alignment with government policies and contract requirements. Administers approved Records Disposition Schedules (RDS) to systematically retire or destroy unclassified, permanent, and temporary records to optimize storage overhead.
• Monitor, track, and report Wing members' completion of mandatory initial and annual Privacy Act and AF Records Management User training, providing status updates to leadership.
• Complete all mandatory Federal, DoD/DoW, and DAF training required for system access and role performance. Initial training shall be completed within thirty (30) calendar days of onboarding, and recurring training shall be completed annually or as directed by the government. The contractor shall maintain training certificates and provide verification of completion to the Contracting Officer's Representative (COR) upon request
• Other duties as assigned by Supervisor.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

• Must have a Bachelor's degree with at least two (2) years, or an Associate's degree with at least four (4) years, of demonstrated experience with the following: Federal law, and DoD/DoW guidelines regarding information lifecycle management and statutory public disclosures; Freedom of Information Act (FOIA) requests; Personally Identifiable Information (PII); Controlled Unclassified Information (CUI) and mission-critical data from unauthorized disclosure; or Lifecycle management of official publications, operating instructions, and standardized forms, including all creation and revision processes.

REQUIRED SKILLS AND EXPERIENCE:

• Understanding of federal law, and DoD/DoW guidelines regarding information lifecycle management and statutory public disclosures.
• Proficiency in managing Freedom of Information Act (FOIA) requests.
• Ability to safeguard Personally Identifiable Information (PII), provide guidance on breach reporting protocols, and protect Controlled Unclassified Information (CUI) and mission-critical data from unauthorized disclosure.
• Proficiency in the lifecycle management of official publications, operating instructions, and standardized forms, including all creation and revision processes.
• Shall possess at least two (2) years demonstrated experience developing and writing official documentation and briefings for higher level leadership and oral/written communication skills.
• Shall possess demonstrated experience with Microsoft products to include but are not limited to Microsoft 365, MS Excel, MS Outlook, MS Word, MS Teams, MS PowerPoint, OneNote, and SharePoint workflows.
• Must be willing to sign a Non-Disclosure Agreement (NDA).

DESIRED SKILLS AND EXPERIENCE:

• Demonstrated experience developing technical documentation, Staff Summary Sheets (SSS), and executive-level briefings, specifically utilizing Air Force Handbook 33-337 (The Tongue and Quill).
• Demonstrated experience managing records within the Air Force Records Information Management System (AFRIMS) and processing FOIA requests via standard DoD/Air Force e-FOIA portals.
• Certified Knowledge Manager (CKM) certification or a Project Management Professional (PMP) certification (CKM preferred).
• Demonstrated experience applying Air Force Research Laboratory (AFRL) directives regarding information lifecycle management and statutory public disclosures.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be U.S. Citizen
• Must be able to pass a Tier I background check.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider.

• Employees enjoy competitive salaries.
• 401K plan with company match
• medical, dental, disability, and life insurance coverage
• tuition reimbursement
• paid time off
• 11 paid holidays

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not illegally discriminate in employment decisions on the basis of any protected categories. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations

Bering-Alaka`ina Holdings (BAH) is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses. BAH includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kkaha Solutions, LLC; and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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