Knowledge and Data Manager

BB&E Inc.; Tyndall Air Force Base (FL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary bonus

Medical, Dental, and Vision Insurance

401(k) with employer match

Tuition reimbursement

Generous PTO + 11 paid holidays

Job summary

BB&E is seeking a Knowledge/Data Manager to oversee daily operations for the AFCEC/CFD division at Tyndall AFB, Panama City, FL. You will manage calendars, meetings, and conference room logistics while ensuring accurate records, minutes, and reports. Strong communication and AV management are essential to coordinate cross-agency exchanges.

The role requires U.S. citizenship, 3+ years of relevant experience, and the ability to obtain a CAC/NACI.

Qualifications

• Minimum 3 years of directly applicable work experience.
• U.S. Citizenship and ability to obtain/maintain a NACI/CAC is required.
• Strong organizational and administrative skills with attention to detail.
• Experience managing complex, multi-stakeholder meeting logistics.
• Ability to troubleshoot and manage AV setups for unclassified/classified environments.
• Excellent written communication for official meeting minutes and cross-agency exchanges.
• Familiarity with records management principles is desirable.

Responsibilities

• Manage day-to-day operations for AFCEC/CFD leadership.
• Coordinate executive calendars, meetings, and conference room logistics.
• Facilitate executive-level meetings and manage end-to-end logistics.
• Draft, finalize, and distribute meeting minutes and division reports.
• Implement and maintain records management practices (SharePoint, Teams).
• Support leadership with operational/administrative tasks under BB&E A&AS contract.

Skills

Organizational skills

Scheduling management

Conference room logistics

Executive calendar management

Written communication

Records management

SharePoint

MS Office (Outlook, Excel, Word, Power

Education

Bachelor's degree in Business Administration, Information Management, Communications, Engineering, or related field

Tools

SharePoint

Microsoft Teams

MS Office Suite

Job description

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Knowledge/Data Manager to join our team, managing daily operations for the Air Force Civil Engineer Execution (AFCEC/CFD) Special Programs Division at Tyndall, AFB located in Panama City, FL. The role will handle scheduling, meetings, and conference room management for AFCEC/CFD leadership, as well as ensure proper recordkeeping practices.

Job Duties & Responsibilities

• Assist AFCEC/CFD with the management of day-to-day operations
• Manage executive calendars, strategic calendars and conference room logistics on behalf of AFCEC/CFD leadership
• Facilitate executive-level, multi-stakeholder division meetings and manage end-to-end operational logistics
• Draft, finalize, and distribute meeting minutes and division reports
• Implement and maintain proper records management practices, including SharePoint and Microsoft Teams oversight
• Support AFCEC/CFD leadership with operational and administrative tasks across the scope of the BB&E A&AS support contract

Requirements

Key Qualifications

• U.S. Citizenship and the ability to obtain/maintain a NACI/CAC is required
• Knowledge and Competencies
• Strong organizational and administrative skills with attention to detail
• Experience managing operational scheduling and complex, multi-stakeholder meeting logistics for diverse stakeholders
• Capability to troubleshoot, validate, and manage modern conference room audio-visual (AV) setups for unclassified/classified environments
• Exceptional written communication skills to draft official executive-level meeting minutes and coordinate cross-agency information exchanges
• Familiarity with records management principles is highly desirable
• Strong Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey technical concepts to diverse audiences
• Software: Proficiency using MS Office including Outlook, Excel, Word, and PowerPoint; requires SharePoint expertise to maintain compliance with records management principles
• Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously

Experience & Education

• Experience: A minimum of 3 years of directly applicable work experience is required
• Education: A Bachelor's degree (Bachelor of Science or Bachelor of Arts) in Business Administration, Information Management, Communications, Engineering, or a related field is highly desired but not required.

Experience Substitution

• A minimum of 3 years of directly applicable work experience is required for candidates possessing a Bachelor's degree.
• A minimum of 6 years of directly applicable work experience (providing an additional 3 years of experience in lieu of a degree) is required for candidates without a degree.

Physical Requirements and Work Environment

The physical demands and work environment will vary based on the position, assigned duties, and work location. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.

• Remain in a stationary position for extended periods
• Use computers, telephones, and other office equipment
• Move throughout offices, facilities, and project sites
• Reach, grasp, handle equipment, and operate controls
• Communicate effectively and review documents, equipment, and site conditions
• Lift and carry materials or equipment weighing 10-50 pounds, when required by the assignment
• Stand or walk for extended periods and occasionally climb, kneel, or crouch
• Navigate uneven or rough terrain, when required
• Work indoors and outdoors in varying weather conditions
• Occasionally enter confined spaces or work at heights, when required
• Wear required personal protective equipment
• Work in environments that may include noise, dust, fumes, chemicals, electrical hazards, construction activity, or other site-specific conditions

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.

Required are representative of minimum levels of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis.

Benefits

Compensation, Benefits & Perks

• Competitive compensation packages
• Participation in the Employee Stock Ownership Plan - BB&E is 100% employee-owned!
• Discretionary bonus
• *Medical, Dental, and Vision Insurance with health care concierge
• *Employer provided Short-Term & Long-Term disability
• *Employer-provided Life insurance
• *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
• *Generous PTO plus 11 paid holidays
• Traditional & Roth 401(k) options with fully vested employer match
• Tuition reimbursement & professional development
• Employee referral program
• Employee discounts
• Employee Assistance Program (EAP)
• Employee Homeownership Benefits
• Pet insurance discount

*Applies only to full-time employees

BB&E is an Equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.