Kitchen Design & Office Admin Specialist

HomeDesign Inc.,; Fairfax (VA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

HomeDesign Inc. in Northern Virginia is hiring for an Office Administrator & Kitchen Design Assistant. This hybrid role blends front-office coordination with showroom support and basic design tasks.

You’ll handle inquiries, data entry, scheduling, and documentation while aiding the lead designer and sales team. The position emphasizes organization, reliability, and customer service. Compensation is based on experience and responsibilities, with a 90-day review period.

Qualifications

• Experience in office administration, customer service, or coordination.
• Strong verbal and written communication skills.
• Excellent organization, accuracy, and follow-through.
• Proficiency with email, spreadsheets, CRM systems, and office software.
• Ability to manage multiple assignments and deadlines.
• Professional and friendly customer-service demeanor.
• Dependable attendance and punctuality.
• Ability to work independently and communicate with the team.
• Willingness to learn cabinet products, kitchen measurements, and design procedures.
• Professional workplace behavior with minimal personal phone use during work hours.

Responsibilities

• Answer incoming calls, emails, and customer inquiries.
• Enter new leads and customer data into the CRM.
• Schedule and confirm consultations, measurements, and appointments.
• Follow up with customers, vendors, designers, and team members.
• Maintain organized project files (electronic and paper).
• Prepare standard proposals, contracts, and customer documents.
• Track outstanding customer selections, documents, and approvals.
• Update JobTread, Odoo, spreadsheets, and internal tracking systems.
• Maintain showroom, office, and product-sample organization.
• Assist with general administrative and project-coordination tasks.
• Prepare a brief daily update of completed and pending assignments.
• Welcome showroom customers and assist with cabinet selections.
• Create basic layouts using 2020 Design or similar software.
• Coordinate design appointments and customer selections.
• Review cabinet orders for basic completeness before management approval.

Skills

Office admin exp

Customer service

Organization

CRM proficiency

Multitasking

Professionalism

Punctuality

Independent work

Willingness to learn

Phone etiquette

Tools

2020 Design

ProKitchen

KABS

JobTread

Odoo

QuickBooks

Job description

HomeDesign Inc. in Northern Virginia is hiring for an Office Administrator & Kitchen Design Assistant. This hybrid role blends front-office coordination with showroom support and basic design tasks.

You’ll handle inquiries, data entry, scheduling, and documentation while aiding the lead designer and sales team. The position emphasizes organization, reliability, and customer service. Compensation is based on experience and responsibilities, with a 90-day review period.