Key Account Coordinator

TrackMan; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Dynamic, global team

Opportunity to make a major impact in,

Job summary

Trackman is seeking a detail-oriented Key Account Coordinator to support the SIM Scheduling & Maintenance team. You will coordinate installations, maintenance visits, and vendor requests across the key account network, serving as the main liaison between field teams, account contacts, and internal operations.

The ideal candidate is highly organized, proactive, and skilled at juggling multiple priorities in a dynamic environment.

Qualifications

• Proven ability to manage multiple priorities and coordinate schedules.
• Excellent written and verbal communication with internal/external partners.
• Proficient with Microsoft Excel; familiarity with Monday.com or Salesforce is a plus.

Responsibilities

• Coordinate Key Account installations, maintenance visits, and revisits.
• Serve as primary contact for key account partners on scheduling.
• Manage vendor maintenance requests and work orders.
• Prepare and submit invoices in Salesforce as needed.
• Coordinate parts orders and track shipments.
• Maintain the scheduling board with real-time status.
• Collaborate with Project Manager and Installation Manager to ensure readiness.
• Monitor emails from key accounts and respond promptly.
• Track revisit rates and flag recurring issues for resolution.
• Support the broader Operations team as needed.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Customer-focused

Self-starter

Tools

Microsoft Excel

Monday.com

Salesforce

Service Channel

Job description

Do you thrive in a fast-paced coordination role where your organization and communication directly impact the experience of our most important customers? Are you someone who takes ownership, stays ahead of the details, and keeps teams moving without being asked?

Trackman is looking for a Key Account Coordinator to join our SIM Scheduling & Maintenance team. This role is the operational backbone of our Key Account program. This role will support our most strategic commercial partners. You will be the single point of contact coordinating installations, maintenance visits, and vendor requests across the key account network, working directly alongside the Key Account Project Manager and Key Account Installation Team.

The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a dynamic environment. You will be the connective piece between our field team, our key account contacts, and our internal operations.

Responsibilities include but are not limited to:

• Schedule and coordinate all Key Account installations, maintenance visits, and revisits for the Key Account Installation Team, ensuring alignment between installer availability, account contacts, and project timelines.
• Serve as the primary point of contact for Trackman’s key account partners for all scheduling and coordination matters. Build and maintain strong relationships with store managers, facilities contacts, and regional teams.
• Monitor and manage vendor maintenance requests through vendor platforms to ensure all work orders are captured, assigned, actioned, and closed in a timely manner.
• Complete and manage order picklists for maintenance visits and installations, ensuring all required materials are identified, ordered, and confirmed on-site before any crew is dispatched.
• Create and submit Salesforce invoices as necessary following completed installations, maintenance visits, and service calls.
• Coordinate parts and materials orders for the key account network in partnership with the operations team; oversee shipment tracking and ensure materials arrive on schedule.
• Maintain the key account scheduling board (Monday.com) with real-time status, installer assignments, account contact notes, and visit outcomes. All actions must be reflected and captured using internal tools.
• Work directly with the Key Account Project Manager and Key Account Regional Installation Manager to verify account readiness, confirm site prerequisites, and set the team up for first-time completion on every visit.
• Monitor and respond to all incoming emails and communications from key account partners, internal staff, and installers in a timely and professional manner.
• Track revisit rates and maintenance frequency across the key account network; flag recurring issues to the Key Account Project Manager for resolution.
• Assist the broader Trackman Operations team with additional tasks as needed.

Qualifications:

• Strong organizational, planning, and problem-solving skills with a demonstrated ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills; comfortable as the primary liaison between internal teams and external commercial accounts.
• Proficiency in Microsoft Office (Excel experience required). Experience with Monday.com, Salesforce, or Service Channel strongly preferred.
• Experience in project coordination, scheduling, construction administration, or field service operations is a plus.
• Ability to understand and work within a technical environment — basic familiarity with AV, PC components, or golf simulator technology is helpful but not required; willingness to develop a strong working knowledge of our products is essential.
• Detail-oriented with a high degree of accuracy in data entry, scheduling, and order management.
• Ability to create, read, and maintain operational reports, visit logs, and communication records to ensure proper follow-up on all account activity.
• Positive, professional, and customer-first attitude with a genuine interest in building long-term relationships with our key account partners.
• Passion, drive, excellent work ethic, and ability to self-start and manage priorities without direct supervision.

Benefits:

• A competitive compensation and benefits package.
• The chance to work with a dynamic and global team.
• The opportunity to make a major impact at a company on the leading edge of technology, data, and sports.

Trackman Inc is a drug-free environment.