K&I Program Data Clerk

Ogletree Deakins; Seattle (WA); Remote; USD 45,000 - 58,000; Full time

Benefits offered by this job

PTO

Sick Leave

401(k) Matching

Profit Sharing

Paid Holidays

Parental Leave

Health Insurance

Dental & Vision Insurance

HSA/FSAs

Tuition Reimbursement

EAP

Job summary

Ogletree Deakins, a leading labor and employment law firm, seeks a Program Data Clerk to support Knowledge & Innovation Premium Services. You will handle data entry, file organization, and routine admin tasks to keep a high-volume program running smoothly.

The role requires attention to detail, comfort working across Smartsheet, iManage, and SharePoint, and the ability to prioritize in a fast-paced environment. This remote position offers performance-based bonuses and comprehensive benefits.

Qualifications

• 1+ year in data entry, document management, or admin support.
• Proficiency with Microsoft 365, SharePoint; Smartsheet or iManage preferred.
• Typing speed 50+ WPM with high accuracy.
• Strong attention to detail and data quality.
• Familiarity with data privacy standards.
• Ability to manage multiple priorities and deadlines.
• Strong written communication and teamwork.

Responsibilities

• Enter, update, and maintain data across program systems.
• Review data for completeness and coordinate corrections.
• Organize data for easy retrieval by attorneys and staff.
• Generate basic reports and data exports.
• Create and maintain matter and program file structures.
• Upload and index documents with proper version control.
• Assist with document retrieval and audits.
• Escalate filing issues to the team lead.

Skills

Data entry

Data accuracy

Microsoft 365

SharePoint

Smartsheet

iManage

Typing 50 WPM

Attention to detail

Data privacy

Communication

Tools

SharePoint

Smartsheet

iManage

Job description

Position Summary

The Program Data Clerk provides essential operational and administrative support for a high-volume, high-priority client program within Knowledge & Innovation Premium Services. This role is responsible for accurate and timely data entry, systematic file and document management, and a range of administrative tasks that keep a complex, fast-moving program running smoothly. The ideal candidate is organized, dependable, and comfortable working across multiple systems with minimal supervision.

Essential Functions

Data Entry & Records Management

• Entering, updating, and maintaining data accurately across program systems, including Smartsheet, iManage, and SharePoint, ensuring records are current and consistent.
• Reviewing data for completeness, flagging discrepancies, and coordinating corrections with team members to preserve data integrity.
• Organizing and categorizing data to support efficient retrieval by attorneys, program staff, and other stakeholders.
• Generating basic reports and data exports as requested to support program operations and reporting needs.

File & Document Management

• Creating, maintaining, and organizing matter and program file structures in iManage and SharePoint in accordance with established naming conventions and protocols.
• Uploading, indexing, and filing documents accurately to ensure proper version control and accessibility.
• Assisting with document retrieval requests and supporting audits of file organization as needed.
• Identifying and escalating filing issues or structural inconsistencies to the appropriate team lead.

General Administrative Support

• Providing day-to-day administrative assistance to the Premium Services team in support of client program operations.
• Communicating with internal team members to gather information, confirm data requirements, and coordinate routine tasks.
• Tracking task status and deadlines in Smartsheet or other program management tools as directed.
• Other duties as assigned.

Requirements

• 1+ year of experience in data entry, document management, or administrative support; law firm or legal services experience strongly preferred.
• Proficiency with Microsoft 365, including SharePoint; experience with Smartsheet or iManage preferred.
• Typing speed of at least 50 words per minute with a high degree of accuracy.
• Strong attention to detail with the ability to identify errors, inconsistencies, or missing information in data sets.
• Familiarity with document management best practices and file naming conventions.
• Ability to manage competing priorities and meet deadlines in a high-volume environment.
• Collaborative communication style and comfort working within a close-knit, service-oriented team.
• Familiarity with data privacy standards and backup procedures, especially when handling sensitive or proprietary information.
• Strong organizational skills for managing multiple data sets, spreadsheets, or entry queues.
• Strong written communication skills, especially when working with internal teams.
• Basic customer service skills, particularly when responding to data requests or updating client records.

Wage Transparency

The pay range for this remote position varies by location. Pursuant to the applicable state and local regulations the pay range for each location is listed below. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses and the benefits described below.

Ogletree is a multi-state employer. The pay ranges listed reflect compensation for the specific location identified. For roles performed in locations not listed, compensation will be determined based on the applicable location for the position.

• California: Pay range $41,020 to $60,500
• Colorado: Pay range $43,265 to $55,990
• Connecticut: Pay range $43,265 to $55,990
• Illinois: Pay range $45,050 to $58,300
• Jersey City, New Jersey: $46,750 to $60,500
• Nevada: Pay range $38,930 to $50,380
• Maryland: Pay range $40,120 to $51,920
• Massachusetts: Pay range $45,050 to $60,500
• Minnesota: Pay range $40,120 to $51,920
• New Jersey: Pay range $46,750 to $60,500
• New York City, New York: Pay range $46,750 to $60,500
• New York State: Pay range $39,930 to $60,500
• Ohio: Pay range $38,930 to $50,380
• Rhode Island: Pay range $40,120 to $51,920
• Washington, D.C.: Pay range $45,050 to $58,300
• Washington (State): Pay range $45,050 to $58,300

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.