Docketing Specialist

Ogletree Deakins; San Francisco (CA); Remote; USD 61,000 - 107,000; Full time

Job summary

Ogletree Deakins is seeking a Docketing Specialist to support the Client Information Risk Services department. The role focuses on accuracy in reviewing emails and filings, coordinating deadlines, and communicating with attorneys, paralegals, and staff.

The position may involve local, regional, or firm-wide initiatives with MT/PT timezone alignment. Ideal candidates hold a bachelor’s degree (or equivalent) with 4+ years of litigation experience and familiarity with docketing systems such as

Qualifications

• Bachelor’s degree or equivalent experience; minimum 4 years of litigation experience.
• Experience with CourtAlert or other docketing systems.
• Proficient in Word, Excel, Outlook and DMS.
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Strong research, analytical and reasoning skills.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to manage multiple assignments and shifting turnaround times.
• Ability to take ownership and work independently or in a team.
• Reliable, dependable and professional.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof routine and specialized docketing system reports; distribute docket reports per schedule.
• Review rules and standards for date calculations and share with the team.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmations in DMS.
• Stay informed on developments and rules in relevant forums.
• Research calendaring and jurisdictional rules within docketing software.
• Perform date calculations applying jurisdictional rules.
• Familiarity with docketing functions, terminology and data collection methods.

Skills

Attention to detail

Communication

Research

Time management

Independent judgment

Teamwork

Customer service

Education

Bachelor’s degree or equivalent experience

4+ years litigation experience

Tools

CourtAlert

Docketing software

PACER

Job description

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist to join our Client Information Risk Services department. The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives. This position works on Mountain Time (MT) or Pacific Time (PT). Preference will be given to candidates who can work a standard daytime schedule in one of these time zones.

Essential Functions

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor’s degree or equivalent experience, and 4 years minimum experience in litigation.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Please note, we are not working with outside recruiters for this position.

Wage Transparency

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $64,800 and $97,200. In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $71,440 and $107,160. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $64,800 and $107,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $67,920 and $101,880. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $67,920 and $101,880. In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $60,880 and $91,320. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $71,440 and $107,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $67,920 and $101,880. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.

Benefits

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.