K-12 Enrollment & Records Registrar

SCEC; East Chicago (IN); Hybrid; USD 40,000 - 62,000; Full time

Job summary

SCHOOL CITY OF EAST CHICAGO is seeking a District Registrar to oversee districtwide K–12 enrollment, registration, transfers, residency verification, and records management. You will ensure secure, accurate student information in line with district procedures and state/federal requirements.

Responsibilities include coordinating enrollment procedures, auditing documents, handling records requests, and collaborating with schools and departments to resolve issues, while providing training and

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• At least two years in K-12 school registration.
• Experience with Skyward or similar student information systems.
• Ability to interpret district policies and applicable legal/regulatory requirements.

Responsibilities

• Coordinate districtwide enrollment, registration, withdrawal, transfer, residency-verification, school-assignment, and grade-level-change processes.
• Review enrollment documentation for completeness and compliance, including age, residency, immunization, guardianship, custody, and other required records.
• Manage and audit transfer transcripts for Indiana DOE requirements; apply Parchment transcript procedures.
• Establish procedures for collecting, organizing, scanning, indexing, archiving, transferring, retaining, and securely disposing of student records.
• Respond to authorized records requests; verify authorization before releasing information.
• Collaborate with registrars, counselors, administrators, staff, and district leadership to resolve enrollment and information issues.
• Train and provide technical/procedural support to school-based registration, records, and student-information staff.
• Perform other related duties involving registration, records administration, data reporting, and district operations.

Skills

Written communication

Reading comprehension

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Skyward SIS

Databases

Spreadsheets

Office software

Job description

August 31, 2026

SCHOOL CITY OF EAST CHICAGO

2026-2027 School Year

POSITION(S):District Registrar

LOCATION:Administration

Position Summary

The District Registrar oversees districtwide K–12 student enrollment, registration, transfers, withdrawals, residency verification, records, and related data processes. This position ensures accurate, secure, and current student information in compliance with district procedures and applicable state and federal requirements while providing responsive service to students, families, schools, and district personnel.

Key Responsibilities

• Coordinate districtwide enrollment, registration, withdrawal, transfer, residency-verification, school-assignment, and grade-level-change processes.
• Review enrollment documentation for completeness and compliance, including age, residency, immunization, guardianship, custody, and other required records.
• Manage and audit transfer transcripts for compliance with Indiana Department of Education requirements; apply Parchment transcript procedures.
• Establish procedures for collecting, organizing, scanning, indexing, archiving, transferring, retaining, and securely disposing of student records.
• Respond to authorized records requests from parents, guardians, students, schools, agencies, and other parties; verify authorization before releasing information.
• Collaborate with registrars, counselors, administrators, special program and attendance staff, technology personnel, and district leadership to resolve enrollment and information issues.
• Train and provide technical and procedural support to school-based registration, records, and student-information staff.
• Perform other related duties involving registration, records of administration, data reporting, and district operations as assigned.

·Must possess written communication skills, including the ability to draft, edit, and proofread emails, as well as reading comprehension to respond to those emails.

• Performing other job-related duties as requested.

Required Qualifications

• High school diploma or equivalent required; associate degree or higher field preferred.
• At least two years of progressively responsible experience in school registration, in a K-12 environment.
• Experience with student information systems, preferably Skyward, databases, spreadsheets, electronic document management, and standard office software.
• Ability to interpret and consistently apply district policies, procedural guidelines, and applicable legal or regulatory requirements.

Preferred Qualifications

• Knowledge of state enrollment reporting, attendance accounting, records retention, special program documentation, and compliance audits.
• Bilingual or multilingual communication skills relevant to the district community.
• Familiarity with McKinney-Vento enrollment requirements, guardianship and custody documentation, student transfers, and residency verification.

Deadline:

BENEFITS:Medical, Dental/Vision, Life/Disability, Paid Leave, Retirement (PERF)

Please submit a letter of interest and credentials to:

Director of Human Resources

School City of East Chicago

1401 East 144^th Street

East Chicago, IN46312

[e-mail]