Justice Clerk I (Grade 4) (Temporary Part-Time)

Yuma County; San Luis (AZ); On-site; USD 22,000 - 33,000; Full time

Job summary

Yuma County's Justice Court seeks a legal clerical assistant to support operations under supervision. You will format letters, enter data, file documents, verify citations, and handle payments.

You will assist the public, answer questions, schedule hearings, manage case files, and maintain confidentiality of sensitive information; background check required. The role emphasizes accuracy, organization, and compliance with court procedures; High School Diploma required, 2 years clerical experience,

Qualifications

• High School Diploma or GED with 2 years clerical/secretarial or related work experience; background check required.
• Knowledge of court procedures, legal terminology, and business English.
• Ability to maintain confidentiality of cases and victim information.

Responsibilities

• Format and type letters, memoranda, and legal documents.
• Enter data into computer system and file documents with the appropriate court or entity.
• Verify and accept citations; verify appearance times; research specific case information.
• Receive and receipt fines, bonds and other monies; assist the public and answer questions regarding cases.
• Create and update cases and case files; prepare agendas for hearings or court proceedings.
• Assist in court case management; maintain file readiness for courtroom activities.
• Schedule cases for hearings, trials or other proceedings; pull and prepare cases as assigned.
• Perform other related duties and ensure confidentiality.

Skills

Office equipment operation

Communication skills

Data entry

Education

High School Diploma or GED

Tools

Computer systems

Job description

This position is advertised from the minimum to the mid-point hourly salary. Salary will be determined on education and experience at the time of offer.

NATURE OF WORK

Under general supervision, performs legal clerical work in support of the operations of a Justice Court; this position has department specific responsibility.

(Illustrative Only) Formats and types letters, memoranda, and legal documents; enters data into computer system and files documents with the appropriate court or entity; verifies and accept citations, verify appearance times for officers, and research specific case information; receives and receipts fines, bonds and other monies; assists the public, answer questions regarding cases and process mail; creates and updates cases and case files manually and in the automation system; checks documents for completeness; issues court processes; sets cases for hearing, trial or other court proceedings; provides requested information at the counter, in writing or by telephone; files court or office material; retrieves case files for use by the judge, staff, law enforcement agencies, attorneys and other authorized personnel; schedules, gathers materials and prepares agendas for various court hearings or other court proceedings; assists in with the court cases management, handles paperwork and insurances; pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities; records judgments, orders and other proceedings of the court; undertakes and completes tasks resulting from court activities; maintains absolute confidentiality of cases and victim information; regular and reliable attendance is required; performs other duties as assigned.

High School Diploma or GED equivalent; and two years of clerical/secretarial, customer service, paralegal or closely related work experience; OR an equivalent combination of education and/or experience; requires successful completion of a background check.

Knowledge of

• County policies and procedures
• court procedures, legal terminology and business English
• rules and regulations regarding jury activity and courtroom behavior
• modern office practices, procedures and equipment
• basic bookkeeping methods

Skill in

• Operating office equipment
• establishing effective working relationships with employees, other agencies; and the public
• following written and verbal instructionscommunicating effectively verbally and in writing

Ability to

• Effectively respond to phone calls, emails and complaints in a timely manner
• plan, prioritizes, manages and responds to multiple assignments in a fast-paced environment
• read, write, research, synthesizes data and detailed reports
• use modern office equipment and computers
• communicate effectively verbally and written
• lift up to 5 – 25 lbs
• perform the essential functions of the job specifications with or without a reasonable accommodation

Work Environment

The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and in a generally hazard free environment and may have risk of exposure to communicable diseases.

EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE