Junior Staff Accountant

Halmar International; Sausalito (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Halmar International is seeking a Junior Staff Accountant to assist the project team with day-to-day accounting, payroll, compliance, and administrative support. You will help with transaction processing, maintain documentation, and coordinate with internal and external stakeholders to support monthly accounting activities.

The ideal candidate is organized, detail-oriented, and capable of balancing multiple priorities in a project-based environment, with proficiency in Excel, Outlook, and Word

Qualifications

• Associate or bachelor’s degree in accounting, finance, business administration, or a related field.
• Entry-level accounting experience, internship experience, or relevant administrative experience preferred.
• Basic understanding of accounting principles and transaction processing.

Responsibilities

• Assist with processing payroll accurately and timely.
• Prepare required union reports and Labor Compliance Program (LCP) reporting.
• Support new-hire onboarding by collecting and maintaining payroll, employment, and compliance documentation.
• Support accounts payable and subcontractor payment processing by reviewing invoices and related documentation for accuracy, completeness, approval, and coding.
• Coordinate vendor and subcontractor accounts, including tracking purchase orders and invoices, following up on outstanding items, resolving routine discrepancies, and obtaining required accounting and compliance documentation.
• Process and reconcile employee expense reports and company credit card activity, maintaining complete supporting documentation.
• Maintain organized project accounting records, files, and electronic documentation, and perform data entry and reconciliations across project accounting systems.
• Assist with recurring monthly accounting activities, month-end preparation, and general accounting and administrative support for the project team as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Prioritization

Confidentiality

Education

Associate or Bachelor’s degree in accounting/finance/business administration or related field

Tools

Excel

Outlook

Word

Accounting software

Job description

The Junior Staff Accountant will provide accounting, payroll, compliance, and administrative support to the project team. This position is responsible for assisting with day-to-day transaction processing, maintaining accurate and complete documentation, coordinating with internal and external stakeholders, and supporting recurring monthly accounting activities. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a project-based environment.

Key Responsibilities:

• Assist with processing payroll accurately and timely
• Prepare required union reports and Labor Compliance Program (LCP) reporting
• Support new-hire onboarding by collecting and maintaining payroll, employment, and compliance documentation.
• Support accounts payable and subcontractor payment processing by reviewing invoices and related documentation for accuracy, completeness, approval, and coding.
• Coordinate vendor and subcontractor accounts, including tracking purchase orders and invoices, following up on outstanding items, resolving routine discrepancies, and obtaining required accounting and compliance documentation.
• Process and reconcile employee expense reports and company credit card activity, maintaining complete supporting documentation.
• Maintain organized project accounting records, files, and electronic documentation, and perform data entry and reconciliations across project accounting systems.
• Assist with recurring monthly accounting activities, month-end preparation, and general accounting and administrative support for the project team as needed.

Qualifications:

• Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred.
• Entry-level accounting experience, internship experience, or relevant administrative experience preferred.
• Basic understanding of accounting principles and transaction processing.
• Proficiency with Microsoft Excel, Outlook, and Word; experience with accounting or project management systems is a plus.
• Strong attention to detail, organizational skills, and commitment to maintaining accurate records.
• Ability to prioritize assignments, meet deadlines, and follow established procedures.
• Clear and professional communication skills, with the ability to coordinate effectively with project staff, employees, vendors, and subcontractors.
• Ability to handle payroll, employee, vendor, and financial information with appropriate confidentiality.
• Experience in construction accounting, union payroll, certified payroll, or labor compliance is a plus.

Preferred Candidate Profile

The successful candidate will be dependable, responsive, and eager to develop practical accounting experience. This role is well suited for someone who takes ownership of routine tasks, asks thoughtful questions, and consistently follows through on documentation and reconciliation requirements.